Agenda 12/21/15 Page 1 FINAL A G E N D A REGULAR MEETING ON DECEMBER 21, :30 P.M. AT OAKDALE, NEW YORK

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1 Agenda 12/21/15 Page 1 A G E N D A REGULAR MEETING ON DECEMBER 21, :30 P.M. AT OAKDALE, NEW YORK PUBLIC COMMENT MINUTES FOR APPROVAL 1. Regular Meeting November 23, Special Meeting December 4, 2015 CONTRACTS EXTEND 3a. Contract for electrical work at various Authority-owned sites during the two-month period, January 1, 2016 to February 28, 2016 extend with Lake Grove Electric Co., Inc. (Zone A-West of Route 112); extend with JVR Electric, Inc. (Zone B-East of Route 112). 3b. Contract 7052 for maintenance of diesel engines Zone 1, during the oneyear period beginning March 1, 2016 extend with T & T Baldwin Automotive, Inc. 3c. Contract 7151 for furnishing and delivery of meter box covers during the one-year period beginning February 1, 2016 extend with General Foundries Inc. 3d. Contract for furnishing and delivery of service boxes during the oneyear period beginning March 1, 2016 extend with General Foundries Inc. (Items 1 & 3); extend with Bingham & Taylor Corp. (Items 2, 4 and 5). 3e. Contract 7153 for furnishing and delivery of cement lined ductile iron pipe during the one-year period beginning March 1, 2016 extend with Ferguson Waterworks.

2 Agenda 12/21/15 Page 2 3f. Contract 7166 for supplying and installing high pressure spray-on bed liner during the one-year period beginning March 1, 2016 extend with Lube Lane of Lindenhurst, Inc. 3g. Contract 7168 for vehicle maintenance services for cars and light duty trucks, East Hampton office during the one-year period beginning February 1, 2016 extend with Otis Ford Inc. 3h. Contract 7169 for supplying of Granular Activated Carbon (GAC) Adsorption Systems at various pump stations during the one-year period beginning March 1, 2016 extend with Calgon Carbon Corp. 3i. Contract 7170 for replacement of asphalt and bituminous shoulders on State, County, Town and Village highways during the one-year period beginning March 1, 2016 extend with LLL Industries Inc. (A Group I); extend with Rosemar Contracting Inc. (A Group II); extend with CAC Contracting Corp. (A Group III); and extend with Thomas H. Gannon & Sons Inc. (C Groups I, II, III [micro-surfacing]). 3j. Contract 7171 for furnishing and delivery of barricade boards during the one-year period beginning March 1,2 016 extend with Lightle Enterprise of Ohio LLC. CONTRACTS AWARD/REJECT 4a. Contract 7280 for furnishing and delivery of miscellaneous supplies for the water testing laboratory during the one-year period beginning November 1, b. Contract 7289 for construction of a 12 x 10 diameter well (No. 3), approximately 115 feet deep, Blank Lane well field, Watermill, Town of Southampton, New York. 4c. Contract 7290 for replacement of topsoil and grass seeding on State, County, Town and Village highways, Group 1 and 2 Districts during the oneyear period beginning March 1, d. Contract 7291 for construction of a 20 x 10 diameter well (No. 3A), 620 feet deep, August Road well field, North Babylon, Town of Babylon, New York. 4e. Contract 7292 for furnishing and delivery of control valves during the oneyear period beginning January 1, 2016.

3 Agenda 12/21/15 Page 3 4f. Contract 7293 for general construction of water mains, large services and appurtenance, Group 1 (South Shore and Eastern Suffolk) and Group II (North Shore and Western Suffolk) during the one-year period beginning February 1, g. Contract 7294 for furnishing and delivery of cold water service meters during the one-year period beginning February 1, h. Contract 7295 for furnishing and delivery of liquid blended phosphates during the one-year period beginning March 1, i. Contract 7297 for furnishing and delivery of complete hydrants, hydrant tops and parts during the one-year period beginning February 1, GENERAL 5. Special Services a) RFP 1319 Automated Vehicle Location and Monitoring System Extend Agreement 1319 with Vehicle Tracking Solutions (VTS) of Commack, New York, for Automated Vehicle Location and Monitoring System during the period January 1, 2016 through June 30, b) RFP 1472 Consulting Services for SAP System Access Security Design Authorize amendment to Board Resolution for consulting services for SAP system access security design awarded to Protiviti of New York, New York, to permit for reimbursement of travel expenses not to exceed 4% of the project fees. c) RFP 1480 Modification of Existing Automatic Blowoff Control Panel Design for PLC Controller and Touchscreen Interface Accept proposal of Lexington Technologies of Farmingdale, New York, for modification of existing automatic blow off control panel design for PLC controller and touch screen interface in the amount of $10,200; agreement subject to the terms and conditions of the Authority s general counsel. d) RFP 1482 Radiological Analysis of Drinking Water Samples Rescind award to Pace Analytical Services Inc. of Greensburg, Pennsylvania, for analysis of Radon-222 under Board Resolution ; award to second low bidder, GEL Laboratories LLC of Charleston, South Carolina, in the amount of $2,250.

4 Agenda 12/21/15 Page 4 e) SCWA Solar Project Authorize refund to SunEdison, of Belmont, California, for funds paid under Option to Lease Agreement at the Authority s Coates Avenue, Holbrook property in the amount of $11, Government a) Mutual Cooperation Agreement with Islip Resource Recovery Agency Enter into a modified and extended Mutual Cooperation Agreement (MCA) with Islip Resource Recovery Agency (IRRA) for joint procurement and grant funding from the New York State Energy Research and Development Authority (NYSERDA) for CNG fueling stations and to reflect that Islip Resource Recovery Agency will act as the Contractor and the Authority will be a Partner Municipality under the grant funding documents. 7. Uncollectible Accounts a) FYE 2015 May 31, 2015 and Six Month Write-Offs Confirm the write-off of uncollectible accounts for the six months ending May 31, 2015 totaling $337,140 and the total amount written off during fiscal year 2015 of $644, Property Outside Use a) Cellular Lease Agreements Authorize increase in monthly cellular lease charges at Authority tank sites to $5,000 per month, effective immediately. b) Verizon Wireless Lease Agreements Enter into lease agreements with Verizon Wireless for the purpose of leasing space for their cellular equipment on the tank/grounds at B30 Woodlawn Road, Rocky Point, Town of Brookhaven and B31 Third Avenue, Brentwood, Town of Islip, each at the base rent of $5,000 per month, with adders for extra equipment and subject to approval by the Authority s Legal Department. 9. Property a) Sale of Real Property 21 McKinney Avenue, Northport, New York. 10. DEC Applications a) Long Springs Road wells Nos. 3B and 4B, Southampton, Town of Southampton b) Edge of Woods Road Well No. 1, Hampton Park, Town of Southampton

5 11. Equipment Agenda 12/21/15 Page 5 a) Nitrate Probe Maintenance Agreement Authorize the service agreement for 29 nitrate analyzer probes with Hach Company of Loveland, Colorado, for a one-year period beginning February 1, 2016, in the amount of $20, Meetings, Seminars, Training, Conferences a) American Water Works Association (AWWA) Webinar Bundle Authorize purchasing webinar bundle for 2016 from American Water Works Association which consists of 20 webcasts throughout the year at a cost of $2,400. b) Underground Construction Technology Conference Authorize the attendance of Chris Given, Deputy Superintendent of Maintenance and Charlie McLaughlin, Assistant Superintendent of Construction to attend Underground Construction Technology Conference and Exhibition in Atlanta, Georgia from February 2 4, 2016, at an approximate cost of $2,400 per person. INVOICES - To be paid from the Operating Fund: 13a. O Connor, O Connor, Hintz & Deveney, LLP $7, b. Putney, Twombly, Hall & Hirson LLP 6, c. Sobel Law Group, LLC 23, NEXT MEETING Scheduled for January 25, 2015, at 5:30 p.m. at the Administration Building, Oakdale. ADOPT CALENDAR AUTHORITY BOARD MEETINGS NEW BUSINESS & PUBLIC COMMENT EXECUTIVE SESSION

Agenda 1/27/2014 Page 1 FINAL A G E N D A REGULAR MEETING ON JANUARY 27, :30 P.M. AT OAKDALE, NEW YORK

Agenda 1/27/2014 Page 1 FINAL A G E N D A REGULAR MEETING ON JANUARY 27, :30 P.M. AT OAKDALE, NEW YORK Agenda 1/27/2014 Page 1 A G E N D A REGULAR MEETING ON JANUARY 27, 2014 5:30 P.M. AT OAKDALE, NEW YORK PUBLIC COMMENT PRESENTATION CUSTOMER SERVICE AND AMR UPDATES MINUTES FOR APPROVAL 1. Regular Meeting