NIEVS PROJECT. First Registration Support Document Version 1.0

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1 NIEVS PROJECT First Registratin Supprt Dcument Versin 1.0

2 CONTENTS CONTENTS... 2 INTRODUCTION... 3 SCOPE OF DOCUMENT... 3 FIRST REGISTRATION MIGRATION ACTIVITIES... 4 AFRL... 4 V55 MIGRATION... 4 SOM... 5 ROM... 5 PERSONALISED REGISTRATIONS... 5 AFRL SYSTEM CHANGES... 6 SALE OF MARK (SOM)... 6 RETENTION OF MARK (ROM)... 6 CERTIFICATE OF REGISTRATION DOCUMENT... 6 DVLA FLEET SCHEME... 7 MOTABILITY... 7 GB / NI ADDRESS RESTRICTIONS... 8 INSURANCE VALIDATION... 8 V55 REGISTRATION CHANGES... 9 MANUAL FIRST REGISTRATION PROCESS... 9 FIRST CONTACT RESOLUTION... 9 TAX DISC DELIVERY... 9 V55/1 - DECLARING THE SALE IN AFRL / CUSTOMER HANDOVER V55/4 CONVERTED VEHICLE REGISTRATIONS V53 SCHEME PERSONALISED REGISTRATION DEREGISTRATION CROSS BORDER ACTIVITIES PERSONALISED REGISTRATIONS OUT OF REGION REGISTRATIONS MOVING USED VEHICLES ACROSS BORDERS KEY DVLA ADDRESSES

3 INTRODUCTION At the mment, the DVA in Nrthern Ireland perfrm vehicle and registratin licensing services via 8 reginal ffices n behalf f the DVLA. Frm the 17 th July 2014, the DVA will n lnger prvide these services with new services being prvided by the DVLA frm the 21 st July SCOPE OF DOCUMENT The purpse f this dcument is t prvide the Citren and Peuget Dealer Netwrk with infrmatin relating t the DVA t DVLA migratin and its impact n the First Registratin and Licensing activities f dealers based in Nrthern Ireland and dealers wh d business with custmers based in Nrthern Ireland. The dcument als includes where relevant, ther infrmatin relating t the DVA t DVLA migratin. The infrmatin cntained in this dcument is extracted frm DVLA surces and the dcument will be updated as mre up t date infrmatin becmes available. Updates t this dcument will be ntified via icnnect / Dweb. It is recmmended that all dealers regardless f gephaphical lcatin review this dcument as it cntains lts f useful infrmatin. 3

4 FIRST REGISTRATION MIGRATION ACTIVITIES AFRL The DVA t DVLA AFRL migratin will cmmence n Tuesday 15th 17:00. Frm this pint, the AFRL service will be clsed t dealers in Nrthern Ireland. The service will pen n Tuesday 22 nd July 10:30. During this perid f time, dealers will be able t: Place custmer rders (These will be created as V55 registratin) View existing custmer rders Declare V55 registratins Dealers will nt be able t: Cnfirm registratin marks with the DVLA Cmplete AFRL registratins T help minimise disruptin t yur business and custmers, we wuld recmmend that where pssible, dealers use the advanced registratin facility t register vehicles t be handed t custmers during this perid. Vehicles that are nt registered must nt be handed t the custmer. Dealers shuld nte that nce the sytem is clsed, the helpdesk will nt be able t cmplete registratin either. V55 MIGRATION Frm 21st July all V55 applicatins will be prcessed at DVLA Swansea. All V55 applicatins shuld be psted t the dedicated address: DVLA Swansea SA99 1BE 4

5 SOM Frm 21 July DVLA will start t replace all current Nrthern Ireland V750 certificates f Entitlement with UK V750 certificates f Entitlement. The replacements will be prcessed in rder f date f expiry and it culd take a few weeks befre these certifcates are available. DVLA will still accept applicatins fr numbers t be assigned t vehicles as well as changes f nminee, change f address r replacement f lst certificates frm Nrthern Ireland V750 s until a replacement is received. ROM The facility t retain a registratin number n a certificate will als becme available fr the first time fr NI custmers. Applicatins t retain a number can be made using a frm V317. PERSONALISED REGISTRATIONS Frm Mnday 14 th July 2014, please send all applicatins fr assignments / transfers and retentins t the fllwing address: DVLA Swansea SA99 1DP 5

6 AFRL SYSTEM CHANGES SALE OF MARK (SOM) The system rules that prevented Nrthern Ireland Dealers using the SOM functinality in AFRL will be remved and this feature will becme available. There will be a change t the registratin number assignment rules. Frm 21 st July 2014 NI and GB custmers will be able t directly assign any frmat f registratin number directly nt their vehicles frm a V750 Certificate f Entitlement. RETENTION OF MARK (ROM) The system rules that prevent Nrthern Ireland Dealers using the ROM functinality in AFRL will be remved and this feature will becme available. CERTIFICATE OF REGISTRATION DOCUMENT The Nrthern Ireland specific Certificate f Registratin Dcument which made reference t the DVA will be replaced with the Mainland dcument with makes reference t the DVLA. There will be a change t the insurance statement n the dcument fr all dealers regardless f gegraphical which frm the 21 st July 2014 will read: Insurance By law, all drivers must be cvered by mtr insurance when they use a mtr vehicle n the rad r in any ther public place. Fr vehicles registered with a Nrthern Ireland address a valid Certificate f Insurance r cver nte (nly the riginal insurance certificate r cver nte is acceptable) must be presented prir t licensing and registratin. The insurance statement n the Welsh versin will als be updated. 6

7 DVLA FLEET SCHEME The DVLA fleet scheme will be extended t include businesses with Nrthern Ireland addresses. It will be pssible t register vehicles in AFRL using the DVLA fleet cde. MOTABILITY Further t the transitin f registratin services frm DVA t DVLA, NI dealers will nw register Mtability vehicles using the same prcess as thse dealers lcated in Great Britain. A summary f the prcess is shwn belw: Enter Custmer Details Use the Mtability AFRL fleet cde (Citren = AZ001, Peuget = ZM0001). This fleet will pre-ppulate sme f the required fields. Title cde is pre-ppulated with 05 Enter the custmer s frenames and surname as required The address fields must be ppulated with the custmer s address The DVLA fleet number is pre-ppulated with the Mtability DVLA fleet number Cmplete AFRL Mtability Details Leave the Natinal Insurance field blank Enter in the Disabled Certificate Number field Enter the date f registratin in the Expiry Date Licencing the vehicle Enter 12 mnths as the licensing perid. If the date f registratin is equal t, r greater than the 10th f the mnth, then request 12 mnths (Plus Weeks) Then cmplete the registratin prcess as nrmal. 7

8 GB / NI ADDRESS RESTRICTIONS The restrictins in AFRL that prevented GB Dealers frm registering vehicles t NI addresses and NI dealers frm registering vehicles t GB addresses will be remved. The remval f this restrictin will mean that a GB dealer will be able t register a vehicle with a GB frmat number plate t an address in NI, and an NI dealer will be able t register a vehicle with an NI frmat number plate t an address in GB. INSURANCE VALIDATION By law, all drivers must be cvered by mtr insurance when they use a mtr vehicle n the rad r in any ther public place. A change in legislatin n the mainland nw means if the vehicle is be registered t a custmer with a GB address, there is n lnger a requirement t check the custmer s insurance dcuments. If the custmer has an NI address this check is still required and must be carried ut. 8

9 V55 REGISTRATION CHANGES MANUAL FIRST REGISTRATION PROCESS The manual V55 first registratin prcess remains the same, the apprpriate frms shuld be cmpleted and returned t First Registratin tin Team, DVLA Swansea, SA99 1BE. FIRST CONTACT RESOLUTION V55 applicatin frms were changed in July 2013 and nw include dealer cntact details. If yu are registering a vehicle, yu will nt have direct cntact with the prcessing team s it will be in yur interest t ensure that these details are filled in accurately as DVLA may cntact yu t reslve any errrs as the applicatin is prcessed. Althugh there is n specific line t add a cntact name, we wuld strngly recmmend that a cntact name is als added t the line s that the DVLA knw which persn t speak t within the dealership. TAX DISC DELIVERY Yu will be able t nminate where yu wuld like the tax disc returned. The ptins are: The registered keeper s address (the address n the V5C) The registered dealer s address (the dealer address held by DVLA and linked t the DVLA dealer cde), and The fleet peratr s address (the fleet address held by DVLA and linked t the DVLA fleet cde) 9

10 By default, tax discs are returned t the Registered Keeper, if yu want the tax disc t be returned the Dealer r Fleet Operatr, yu will need t submit a V997 frm available frm the icnnect / Dweb system. V55/1 - DECLARING THE SALE IN AFRL / CUSTOMER HANDOVER DVLA will accept a prf f receipt at DVLA frm a secure mail r curier delivery service as cnfirmatin f registratin. At this pint, Dealers can cnfirm the Sale / Registratin in AFRL and release the vehicle t the custmer. V55/4 CONVERTED VEHICLE REGISTRATIONS Vehicles registered n V55/4 frms shuld nt be released t a custmer until the tax disc has been received fr that vehicle, r the vehicle and licence details are shwing n the Vehicle Enquiry System. 10

11 V53 SCHEME DVLA advises dealers that prcess large quantiies f registratins using V55/1 r V55/4 frms t apply fr an allcatin f advance registratin numbers t be used with V55 registratins. This is a pl f registratin marks fr use with V55 applicatins. When assigning a registratin number t the vehicle with a V53 sticker, Nrthern Ireland series numbers shuld nly be allcated t custmers with a Nrthern Ireland address, and GB series numbers t custmers with a GB address. Applicatins received where the number frmat allcated n the V53 sticker des nt match the address f the custmer will be rejected. If yu want t register a vehicle in either frmat t match the custmers address and yu d nt hld the crrect V53 sticker yu shuld cmplete the apprpriate V55 frm and return it t the first registratin team. The DVLA will assign a reginal registratin mark apprpriate t the custmers address. If there are reasns why a Nrthern Ireland custmer wuld want a reginal series number frm a particular regin, ther than that designated by their address, this shuld be nted n the applicatin frm, hwever it cannt be guaranteed. 11

12 PERSONALISED REGISTRATION Frm 21st July, all persnalised registratin transactins including cherished transfers, retentins and assignments, will be prcessed at DVLA, Swansea. DVLA will aim t prcess all transactins within the current target f 7 wrking days frm the date f receipt at Swansea. All applicatins shuld be sent with the apprpriate fee and supprting dcuments t the fllwing address: DVLA Swansea SA99 1DP Please ensure yu fill in all the requested cntact details. If any infrmatin is missing frm the applicatin, the DVLA may cntact yu directly in rder t minimise rejectins. Yu may receive yur V5C befre yur tax disc. Yu can use the V5C t make up the new plates t display n yur vehicle. DVLA will return tax discs issued as part f the centralised persnalised registratin prcess by 1st class mail. All ther dcuments, including the V5C, will be returned by 2nd class mail. If after 10 days yu have nt received yur tax disc r assciated dcuments please cntact DVLA Swansea n

13 DEREGISTRATION Frm 21st July, all applicatins t deregister a vehicle will be prcessed at DVLA, Swansea. Yu will need t submit yur applicatin t deregister the vehicle within 7 wrking days frm the date f registratin using a V996 frm available frm the icnnect / Dweb system All applicatins must be submitted by t: Deregistratins@dvla.gsi.gv.uk r by pst t: De-registratin Team K&R DVLA Swansea SA6 7JL CROSS BORDER ACTIVITIES STANDARD REGISTRATION MARK ASSIGNMENT (SERIES ( NI AND GB) Registratin numbers in AFRL will be assigned, as they are currently, accrding t the address f the dealer cmpleting the first registratin. This means that any dealer with a Nrthern Ireland address will be able t select Nrthern Ireland number plates nly and any dealer with a GB address will be able t assign GB numbers plates nly via AFRL. PERSONALISED REGISTRATIONS AFRL system users in Nrthern Ireland r GB will be able t assign a Cherished number, in either the Nrthern Ireland r GB frmat when registering the vehicle, using the V750 certificate f entitlement r V778 retentin dcument, regardless f either yur address r yur custmers address. 13

14 OUT OF REGION REGISTRATIONS If dealers with a Nrthern Ireland address wish t register a new vehicle with a GB number plate, yu will need t regiser the vehicle directly with the DVLA using the V55 prcess. An applicatin t allcate a GB number plate by a Nrthern Ireland dealer will nly be accepted where the custmers address is in GB. Similarly, if as a dealer with a GB address yu wish t register a new vehicle with a Nrthern Ireland number plate, yu will need t register the vehicle directly with the DVLA using the V55 prcess. The applicatin t allcate a Nrthern Ireland number plate by a GB dealer will nly be accepted where the custmers address is in Nrthern Ireland. MOVING USED VEHICLES ACROSS BORDERS Frm 21st July when a previusly registered vehicle is mved between Nrthern Ireland and GB r GB and Nrthern Ireland there is n lnger a need t reregister the vehicle and assign a new registratin number. Simply cmplete the V5C with change f keeper details r change f address details and a new V5C will be issued under the riginal registratin number. This means that a new keeper can take wnership f the vehicle withut delay. If yu want t change the registratin number f a vehicle frm either the GB frmat t the Nrthern Ireland frmat r frm the Nrthern Ireland frmat t the GB frmat, this can be dne when ntifying DVLA f a new keeper r by the registered keeper at a later date. The V5C shuld be returned t: VC15a,, D4 DVLA Swansea SA6 7JL 14

15 KEY DVLA ADDRESSES Sme f the imprtant pstal addresses fr sending applicatins t DVLA Swansea: I want t... Change details n the registratin certificate (V5C) Tell DVLA the vehicle has been sld t a trader (V5C/3) Apply fr the first registratin and licensing fr a vehicle Make an enquiry f vehicle and drivers recrds Make a Persnalised Registratin transactin Make a Persnalised Registratin transactin (Cmmercial Custmers) Address DVLA, Swansea DVLA, Swansea DVLA, Swansea DVLA, Swansea DVLA, Swansea DVLA, Swansea Pst Cde SA99 1BA SA99 1BD SA99 1BE SA99 1BP SA99 1DS SA99 9 1DP Apply fr a trade licence DVLA, Swansea SA99 1DZ 15

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