THURSDAY, NOVEMBER 20, :00 AM

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1 AGENDA PUBLIC WORKS COMMITTEE REGULAR MEETING THURSDAY, NOVEMBER 20, :00 AM HIGHWAY DEPARTMENT - MEETING ROOM 410 SOUTH SPRING STREET, PORT WASHINGTON, WI CALL TO ORDER Roll Call 2. PROPER NOTICE/ADOPTION OF AGENDA 3. PUBLIC COMMENTS/CORRESPONDENCE/COMMUNICATIONS 4. ACTION ITEM: a. Review/Approve Ordinance - Park & Ride Lots Ordinance Violation Forfeiture 5. APPROVAL OF MINUTES a. Public Works Committee - Regular Meeting - Sep 18, :00 AM b. Public Works Committee - Special Meeting - Nov 5, :30 AM 6. FACILITIES MANAGEMENT a. Action Items: 1. Review/Approve Justice Center Roof Change Order #1 - Time Extension 2. Review/Approve Purchase of Replacement Chairs for Highway Department Conference Room b. Management/Financial/Informational Reports 1. Facilities Reports 7. TRANSIT SERVICES a. Management/Financial/Informational Reports 1. Transit Report 8. HIGHWAYS a. Action Items: 1. Review/Approve Ordinance - Speed Limit Reduction County Trunk Highway C, Town of Grafton 2. Review/Approve County Trunk Highway A/H Engineering Contract Amendment for Project Re-Bid 3. Review/Approve Distributor Truck Purchase 4. Review/Approve Excavator Purchase b. Discussion Item: 1. Snow & Ice Control Comparative Analysis of the Towns of Port Washington & Saukville c. Management/Financial/Informational Reports 1. Highway Reports 9. NEXT MEETING DATE December 18, ADJOURNMENT A quorum of members of committees or the full County Board of Ozaukee County may be in attendance at this meeting for purposes related to committee or board duties, however, no formal action will be taken by these committees or the board at this meeting. Persons with disabilities requiring accommodations for attendance at this meeting should contact the County Clerk s Office at , twenty-four (24) hours in advance of the meeting. Page 1 of 1 Updated 11/14/2014 4:22 PM

2 4.a ORDINANCE(ID # 2532) REVIEW/APPROVE ORDINANCE - PARK & RIDE LOTS ORDINANCE VIOLATION FORFEITURE An Ordinance amending Section 3.08 (7) of the Ozaukee County Code of Ordinances pertaining to Park and Ride Lots Parking Ozaukee County. The County Board of Supervisors of the County of Ozaukee does ordain that Section 3.08 (7) of the Ozaukee County Code of Ordinances be amended as follows: 3.08 PARK AND RIDE LOTS PARKING (1) The following are park and ride lots under the ownership and control of Ozaukee County: State Highway 57 and County Highway A/H located in Fredonia County Highway LL and State Highway 32 located in Port Washington County Highway V and County Highway W located in Grafton County Highway C and Interstate-43 located in Cedarburg (7) Violation of this ordinance is punishable by a forfeiture of $200 plus costs, fees and disbursements for the first offense within a year and $ plus costs, fees and disbursements for the second and subsequent offenses within a year. This Ordinance shall take effect upon enactment and publication. Dated at Port Washington, Wisconsin, this 3rd day of December PUBLIC WORKS COMMITTEE Lee Schlenvogt CHAIRPERSON - COUNTY BOARD Page 1 Packet Pg. 2

3 Public Works Committee AGENDA INFORMATION SHEET 4.a AGENDA DATE: November 20, 2014 DEPARTMENT: Highway DIRECTOR: Bob Dreblow PREPARER: Julie Winkelhorst Agenda Summary Review/Approve Ordinance - Park & Ride Lots Ordinance Violation Forfeiture BACKGROUND INFORMATION: Corporation Counsel is recommending modifying the penalty for violation to correctly line up with State statutes and the committee needs to establish the penalty. Corporation Counsel will be present to explain the options for the committee. ANALYSIS: FISCAL IMPACT: N/A FUNDING SOURCE: N/A RECOMMENDED MOTION: Page 2 Packet Pg. 3

4 MINUTES PUBLIC WORKS COMMITTEE REGULAR MEETING THURSDAY, SEPTEMBER 18, :00 AM HIGHWAY DEPARTMENT - MEETING ROOM 410 SOUTH SPRING STREET, PORT WASHINGTON, WI a Draft Minutes Pending Committee Approval 1. CALL TO ORDER The Public Works Committee met in the meeting room at the Highway Department. Attendee Name Title Status Arrived Kathlyn T. Geracie Chairperson Present John J. Slater Vice-Chairperson Excused LeRoy Haeuser Supervisor District 19 Present Donald Korinek Supervisor District 13 Present Steven S. Rishel Supervisor District 14 Excused Staff present: County Administrator Meaux, Public Works Director Dreblow, Assistant PW Director Edgren, Building Superintendent Behlen, and County Clerk Winkelhorst. Others present: Roger Boehlke and Chad Kroening. 2. PROPER NOTICE/ADOPTION OF AGENDA The meeting was called to order by Chairperson Geracie at 8:00 AM. The meeting was properly noticed. Motion made by Supervisor Korinek, seconded by Supervisor Haeuser to adopt the agenda as presented. Motion carried. (3-0) 3. PUBLIC COMMENTS/CORRESPONDENCE/COMMUNICATIONS None. 4. APPROVAL OF MINUTES Public Works Committee - Regular Meeting - Aug 21, :00 AM Motion to approve the August 21 minutes as written. PUBLIC WORKS COMMITTEE RESULT: APPROVE [UNANIMOUS] MOVER: LeRoy Haeuser, Supervisor District 19 SECONDER: Donald Korinek, Supervisor District 13 AYES: Geracie, Haeuser, Korinek EXCUSED: Slater, Rishel Minutes Acceptance: Minutes of Sep 18, :00 AM (Approval of Minutes ) Chairperson Geracie requested to move ahead in the agenda to the Highway item regarding the propane tank to accommodate the representatives for Boehlke Bottled Gas Corporation. There were no objections. Page 1 of 7 Updated 9/21/2014 Packet 8:24 Pg. PM 4

5 Minutes Public Works Committee September 18, a HIGHWAY Action Item: 2. Review/Approve Asphalt Plant Propane Tank Lease Proposal The Ozaukee County Highway Department was approached by Boehlke Bottled Gas Corporation with an offer to utilize the Asphalt Plant s propane tank during the construction off-season. Boehlke Bottled Gas Corporation is interested in utilizing the tank as a remote storage and distribution location to assist serving northwest Ozaukee County customers. After a meeting with Chairperson Geracie, Public Works Director Dreblow and Chad Kroening of Boehlke Bottled Gas Corporation, a proposal was submitted. Mr. Dreblow noted in the proposal the guaranteed minimum savings of $10,000 for the county. Upgrades are not needed by the county, but Boehlke will upgrade for its own purpose at an estimated cost to them of $40,000. Discussion on the proposed 10-year term of the agreement. Motion to approve the proposal from Boehlke Bottled Gas Corporation for a 10-year lease for the use of the Asphalt Plant s propane tank. PUBLIC WORKS COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: Donald Korinek, Supervisor District 13 SECONDER: Kathlyn T. Geracie, Chairperson AYES: Geracie, Haeuser, Korinek EXCUSED: Slater, Rishel Chairperson Geracie reverted back to the order of the agenda. 5. FACILITIES MANAGEMENT a. Action Items: 1. Review/Approve Request to Fill Custodial Maintenance Assistant Position This request is to fill an unexpected opening in the Justice Center maintenance staff. This position is necessary to maintain services at the Justice and Administration Center, Transit and Fairgrounds. Position is budgeted for 2014 and Minutes Acceptance: Minutes of Sep 18, :00 AM (Approval of Minutes ) Mr. Behlen noted that the job description has been changed slightly and will be updated for Finance Committee. The job description is more hands on, minor maintenance, assisting, and hopefully working towards the mechanic responsibilities. Originally the position was divided equally between Justice and Administration Centers; however, due to the workload this position will be used at the Justice Center and Fairgrounds. Motion to approve the request to fill the Custodial Maintenance Assistant, pay grade Page 2 of 7 Updated 9/21/2014 Packet 8:24 Pg. PM 5

6 Minutes Public Works Committee September 18, a 6, 40 hours per week. This will move forward to Finance Committee for further approval. PUBLIC WORKS COMMITTEE RESULT: APPROVED AND FORWARDED [UNANIMOUS] Next: 9/25/2014 8:30 AM MOVER: LeRoy Haeuser, Supervisor District 19 SECONDER: Donald Korinek, Supervisor District 13 AYES: Geracie, Haeuser, Korinek EXCUSED: Slater, Rishel 2. Review/Approve Justice Center Roof Change Order The Ozaukee County Facilities Department sought bids to replace the Justice Center s Roof due to deterioration and water damage due to leaking. Funding is through a General Fund transfer approved by the Ozaukee County Board of Supervisors on March 5, After submittal of the bids, it was determined that the roof design didn t match the existing conditions, and a section should be revised to show a radius panel design. David Velcheck of Velcheck & Finger Roof Consulting Service, estimated that a change order for the radial design would be approximately $10,000. The Public Works Committee, at their May 22, 2014 meeting, approved the construction bid and authorized the Public Works Director to request a change order with Cudahy Roofing for up to $10,000. Upon start-up of the Justice Center Roofing project, Mr. Dreblow had David Velcheck request a change order for the radial design, and Cudahy Roofing submitted a change order for $15,800. Discussion on the impacts of the radial design and the committee action previously to approve up to $10,000. The project is currently under budget. Motion to approve the change order for the radial design for the amount of $15,800. PUBLIC WORKS COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: Donald Korinek, Supervisor District 13 SECONDER: LeRoy Haeuser, Supervisor District 19 AYES: Geracie, Haeuser, Korinek EXCUSED: Slater, Rishel Minutes Acceptance: Minutes of Sep 18, :00 AM (Approval of Minutes ) b. Management/Financial/Informational Reports 1. Facilities Report Page 3 of 7 Updated 9/21/2014 Packet 8:24 Pg. PM 6

7 Minutes Public Works Committee September 18, a The floor has been repaired at the Columbia St. Mary's Center at the Fairgrounds. This is a cost to the Milwaukee Curling Association. Updates on staffing and parking lot at Justice Center. 6. TRANSIT SERVICES a. Management/Financial/Informational Reports 1. Transit Report 7. HIGHWAYS a. Action Items: 1. Review/Approve Cedarburg Shop's Cold Storage Building Bids The Ozaukee County Highway Department sought bids to construct a Cold Storage building at the Cedarburg Shop. The project is being funded through the Highway Department s Building Capital Improvement Program (CIP), and has an approved budget of $125,000. The Ozaukee County Highway Department received one bid from JH Hassinger Construction Services despite contacting numerous other construction companies. JH Hassinger s total bid was $322,700, which was $267,000 for labor and equipment and $55,000 for owner purchased materials. Based upon the lack of bids and the higher than budget cost, Highway Staff recommends rejecting all bids. The bid documents should be modified and the project re-bid over winter for Spring 2015 construction. Discussion on the lack of bid response and high cost. Motion to reject all bids and modify bid documents to re-bid for Spring PUBLIC WORKS COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: Donald Korinek, Supervisor District 13 SECONDER: LeRoy Haeuser, Supervisor District 19 AYES: Geracie, Haeuser, Korinek EXCUSED: Slater, Rishel 3. Review/Approve CTH T (Lakefield Road) & Green Bay Road Engineering Contract The intersection of CTH T (Lakefield Road) & Green Bay Road is a busy, four-way stop intersection that is a consistent maintenance issue. Mr. Edgren explained the condition of the road and the impact from the truck traffic. Minutes Acceptance: Minutes of Sep 18, :00 AM (Approval of Minutes ) Highway staff applied for Local Road Improvement Program (LRIP) funds towards reconstructing the intersection in concrete. LRIP funds will reimburse the County up to 50% of the cost for engineering and construction of the intersection. Page 4 of 7 Updated 9/21/2014 Packet 8:24 Pg. PM 7

8 Minutes Public Works Committee September 18, a The first step is hiring an engineer to survey the intersection in fall, and design the intersection in winter. Then the project can be bid in late winter to give the County the most advantageous bids. Based upon a long standing relationship with the County, their ability to design projects efficiently and effectively, and having completed a near identical project at CTH D & CTH LL for the County, Highway Staff requested an Engineering Proposal from Gremmer & Associates. An explanation on how and when road closure would occur was given. Motion to approve the Engineering Contract with Gremmer & Associates for a cost of $27,000. PUBLIC WORKS COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: LeRoy Haeuser, Supervisor District 19 SECONDER: Donald Korinek, Supervisor District 13 AYES: Geracie, Haeuser, Korinek EXCUSED: Slater, Rishel 4. Review/Approve CTH W (Meijer Project) Invoice Ozaukee County partnered with the Village of Grafton, through a Memorandum of Understanding (MOU), to cost-share for the reconstruction of CTH W (Port Washington Road) as a part of the Meijer Development project. The agreement called for Ozaukee County to be responsible for 10% of the construction costs, which were estimated to be $90,000. The $90,000 was originally budgeted in 2013, and rolled over into Several months ago, Mr. Dreblow reported that the cost would exceed the projected $90,000, estimated at that time to be $110,000. Following completion of the project, the Village of Grafton analyzed the construction costs, and determined that the total construction was more than estimated. Therefore, the Village has billed the County for $115, The Village of Grafton s invoice appears reasonable, and the Highway Department has cost savings from other projects to cover the $25, shortage. Minutes Acceptance: Minutes of Sep 18, :00 AM (Approval of Minutes ) Motion to approve the Village of Grafton s invoice as submitted. Page 5 of 7 Updated 9/21/2014 Packet 8:24 Pg. PM 8

9 Minutes Public Works Committee September 18, a PUBLIC WORKS COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: LeRoy Haeuser, Supervisor District 19 SECONDER: Donald Korinek, Supervisor District 13 AYES: Geracie, Haeuser, Korinek EXCUSED: Slater, Rishel b. Discussion Items: 1. City of Port Washington's Request to Acquire Surplus County Owned Property Mr. Dreblow stated that a request was received by Mr. Meaux from the City of Port Washington expressing an interest in acquiring county-owned property in the city. The property is located on the eastside of CTH LL south of STH 33. The primary storm detention pond for the STH 33 reconstruction was built on this parcel with some land lying adjacent to Second Avenue to be left for future residential development. The city maintains the pond on the county-owned property. The city is requesting that the county sell the entire property to their Community Development Authority; whereby, the city would sell the portion along Second Avenue to a developer. Discussion on the different options available to the county. Mr. Meaux suggested, as an alternative for the committee to consider, that staff engage in further discussion with the city before the committee makes a decision. The committee agreed that further discussion with the city was warranted. 2. Opitz Gravel Pit Reclamation Plan: Status Update The Ozaukee County Highway Department has been working through a Reclamation Plan process with the Town of Saukville for the proposed Opitz Gravel Pit since January. On August 25 th, Ozaukee County received a denial of our proposed plan from the Town of Saukville. Ozaukee County Corporation Counsel contacted the Wisconsin Department of Natural Resources (WDNR), believing the denial to be improper, and received correspondence from the WDNR on September 9 th confirming that the Town of Saukville s denial wasn t valid. Minutes Acceptance: Minutes of Sep 18, :00 AM (Approval of Minutes ) Mr. Dreblow reviewed the required process with the Reclamation Plan and the timeline. Corporation Counsel has sent out a letter requesting an administrative review from the Town of Saukville. A meeting with the Town of Saukville has been scheduled for September 23 at 11:00AM. It is unclear as to whether this will be a meeting of the Town of Saukville Quarry Committee or a meeting with the town attorney. Page 6 of 7 Updated 9/21/2014 Packet 8:24 Pg. PM 9

10 Minutes Public Works Committee September 18, a 3. Meeting on September 23 with Governor s Legislative Representative to Discuss Transportation Funding As part of the schedule with the Legislative Representative, a meeting will be held at 1:30PM at the Administration Center in room A-200 on September 23 to discuss the Transportation Fund. c. Management/Financial/Informational Reports 1. Highway Report 8. NEXT MEETING DATE October 16, ADJOURNMENT Motion made by Supervisor Haeuser, seconded by Supervisor Korinek to adjourn. Motion carried. (3-0) Meeting adjourned at 10:13AM. Julianne B. Winkelhorst, County Clerk Minutes Acceptance: Minutes of Sep 18, :00 AM (Approval of Minutes ) Page 7 of 7 Updated 9/21/2014 Packet 8:24 Pg. PM 10

11 MINUTES PUBLIC WORKS COMMITTEE SPECIAL MEETING WEDNESDAY, NOVEMBER 5, :30 AM ADMINISTRATION CENTER - ROOM A-209 (CA CONFERENCE) 121 W. MAIN STREET, PORT WASHINGTON, WI b Draft Minutes Pending Committee Approval 1. CALL TO ORDER The Public Works Committee held a special meeting in room A-209 at the Administration Center prior to County Board. Attendee Name Title Status Arrived Kathlyn T. Geracie Chairperson Present John J. Slater Vice-Chairperson Present LeRoy Haeuser Supervisor District 19 Absent Donald Korinek Supervisor District 13 Present Steven S. Rishel Supervisor District 14 Excused Staff present: County Administrator Meaux, Public Works Director Dreblow, Assistant Public Works Director Edgren, and Deputy County Clerk Gottsacker. 2. PROPER NOTICE & ADOPTION OF THE AGENDA The meeting was called to order by Chairperson Geracie at 8:34 AM. The meeting was properly noticed. Motion made by Supervisor Korinek, seconded by Supervisor Slater to adopt the agenda as presented. Motion carried. (3-0) 3. PUBLIC COMMENT None. 4. ACTION ITEM: a. RES.14-50: Recognize County Trunk Highway LL Property, South of State Highway 33, as Excess Right of Way, and Sell For the Benefit of the Highland Interchange Project The Wisconsin Department of Transportation (WisDOT) reconstructed State Trunk Highway (STH) 33, including removal of the County Trunk Highway (CTH) LL overpass bridge and the on & off ramps on the southeast corner of the STH 33 & CTH LL intersection. The removal of the ramps left approximately 12.4-acres of available land. Parcel 1, which was 7.24-acres, was sold by Ozaukee County in The remainder, Outlot 1, was utilized by WisDOT for the construction of a stormwater pond for the benefit of WisDOT and City of Port Washington. Minutes Acceptance: Minutes of Nov 5, :30 AM (Approval of Minutes ) Recently, the City of Port Washington approached Ozaukee County about facilitating a residential (duplex) development along the southern end of Outlot 1. The recommendation in the resolution is to recognize the property as excess right of way and sell for the benefit of the Highland Interchange project. Motion to approve the resolution as written. This will move forward to the County Board Page 1 of 2 Updated 11/10/2014 Packet 7:18 Pg. AM 11

12 Minutes Public Works Committee November 5, b for final approval today. PUBLIC WORKS COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: John J. Slater, Vice-Chairperson SECONDER: Donald Korinek, Supervisor District 13 AYES: Geracie, Slater, Korinek ABSENT: Haeuser EXCUSED: Rishel 5. ADJOURNMENT Motion made by Supervisor Slater, seconded by Supervisor Korinek to adjourn. Motion carried. (3-0) Meeting adjourned at 8:40 AM. Julianne B. Winkelhorst, County Clerk Jill Gottsacker, Deputy County Clerk Minutes Acceptance: Minutes of Nov 5, :30 AM (Approval of Minutes ) Page 2 of 2 Updated 11/10/2014 Packet 7:18 Pg. AM 12

13 6.a.1 Public Works Committee AGENDA INFORMATION SHEET AGENDA DATE: November 20, 2014 DEPARTMENT: Facilities Management DIRECTOR: Bob Dreblow PREPARER: Gerard Behlen Agenda Summary Review/Approve Justice Center Roof Change Order #1 - Time Extension BACKGROUND INFORMATION: The Ozaukee County Facilities Department sought bids to replace the Justice Center s Roof due to deterioration and water damage due to leaking. Funding is through a General Fund transfer approved by the Ozaukee County Board of Supervisors on March 5 th, The Change Order (attached) addresses two items: 1) Addition of Contract Time: The scheduled end date for the project was November 1 st, There are liquidated damage clauses in the contract for work completed after the completion date. Due to weather related delays, Cudahy Roofing & Supply has requested a time extension of eleven (11) days on the contract. The extension would change the end date to November 17 th, ) Radius Application: The revision of the plans to a Radius Application of Décor Ribs was approved at the Public Works Committee meeting in September. ANALYSIS: The approval of a contract time extension is warranted due to poor weather during the construction period as shown in the attached . FISCAL IMPACT: Balance Current Year: N/A Next Year s Estimated Cost: N/A FUNDING SOURCE: County Levy: N/A Non-County Levy: N/A Indicate source: N/A RECOMMENDED MOTION: Approve the time extension as requested. ATTACHMENTS: Ozaukee County Justice Center CO 1 - Time Extension (PDF) Page 1 Packet Pg. 13

14 6.a.1.a Packet Pg. 14 Attachment: Ozaukee County Justice Center CO 1 - Time Extension (2500 : Justice Center Roof Change

15 6.a.1.a Packet Pg. 15 Attachment: Ozaukee County Justice Center CO 1 - Time Extension (2500 : Justice Center Roof Change

16 6.a.2 Public Works Committee AGENDA INFORMATION SHEET AGENDA DATE: November 20, 2014 DEPARTMENT: Highway DIRECTOR: Bob Dreblow PREPARER: Jon Edgren Agenda Summary Review/Approve Purchase of Replacement Chairs for Highway Department Conference Room BACKGROUND INFORMATION: The Ozaukee County Highway Department Office Building is aging, and hasn t been updated since a large remodeling project in the late 1990 s. As part of a strategy to slowly perform interior updates, Highway Staff is interested in replacing the Conference Room chairs. ANALYSIS: The Shop Manager will present several options of new chairs with their respective pricing at the Public Works Committee meeting. FISCAL IMPACT: Balance Current Year: +/-$3,000 Next Year s Estimated Cost: N/A FUNDING SOURCE: County Levy: X Non-County Levy: N/A Indicate source: N/A RECOMMENDED MOTION: Approve purchase of the chairs as selected. Page 1 Packet Pg. 16

17 6.b.1 Public Works Committee AGENDA INFORMATION SHEET AGENDA DATE: November 20, 2014 DEPARTMENT: DIRECTOR: PREPARER: Facilities Management Bob Dreblow Julie Winkelhorst Agenda Summary Facilities Reports ATTACHMENTS: Facilities Financials (PDF) Fairgrounds Financials (PDF) Page 1 Packet Pg. 17

18 6.b.1.a Attachment: Facilities Financials (2517 : facilities report) Packet Pg. 18

19 6.b.1.b Attachment: Fairgrounds Financials (2517 : facilities report) Packet Pg. 19

20 7.a.1 Public Works Committee AGENDA INFORMATION SHEET AGENDA DATE: November 20, 2014 DEPARTMENT: Transit DIRECTOR: Bob Dreblow PREPARER: Jason Wittek Agenda Summary Transit Report ATTACHMENTS: Transit Financials (PDF) Page 1 Packet Pg. 20

21 7.a.1.a Attachment: Transit Financials (2529 : Financial Report) Packet Pg. 21

22 8.a.1 ORDINANCE(ID # 2511) REVIEW/APPROVE ORDINANCE - SPEED LIMIT REDUCTION COUNTY TRUNK HIGHWAY C, TOWN OF GRAFTON An Ordinance amending Section 3.02 (5)(c) of the Ozaukee County Code of Ordinances pertaining to Speed Limits. The County Board of Supervisors of the County of Ozaukee does ordain that Section 3.02(5)(c) of the Ozaukee County Code of Ordinances be amended as follows: 3.02 SPEED LIMITS: The maximum permissible speed at which vehicles may be operated. (5) County Trunk Highway C (c) Town of Grafton 1. Forty-five (45) miles per hour from the north line of the Town of Grafton southwesterly and southerly to the south line of the Town of Grafton and westerly on the south line of Section 32 to the east line of the Town of Cedarburg for a total distance of 7.0 miles to a point 0.12 miles west of Lake Shore Drive. 2. Thirty-five (35) miles per hour from a point 0.12 miles west of Lake Shore Drive along the south line of Section 32 westerly to its intersection with County Truck Highway W. 3. Forty-five (45) miles per hour from its intersection with County Trunk Highway W along the south line of the Town of Grafton westerly to the east line of the Town of Cedarburg. This Ordinance shall take effect upon enactment and publication. Dated at Port Washington, Wisconsin, this 3rd day of December PUBLIC WORKS COMMITTEE Lee Schlenvogt CHAIRPERSON - COUNTY BOARD Page 1 Packet Pg. 22

23 Public Works Committee AGENDA INFORMATION SHEET 8.a.1 AGENDA DATE: November 20, 2014 DEPARTMENT: Highway DIRECTOR: Bob Dreblow PREPARER: Jon Edgren Agenda Summary Review/Approve Ordinance - Speed Limit Reduction County Trunk Highway C, Town of Grafton BACKGROUND INFORMATION: The Wisconsin Department of Transportation (WisDOT) contacted the Ozaukee County Highway Department in fall to discuss lowering the speed limit along County Trunk Highway (CTH) C from CTH W (Port Washington Road) to the east about 2,000-feet, beyond the CTH C Park & Ride. As WisDOT is in process of designing the reconstruction of I-43, they also reviewed the overpass bridges contained within the project area. As WisDOT reviewed the CTH C bridge and surrounding area, they found that the interchange doesn t meet minimum design standards at a 45 MPH Speed Limit. If WisDOT reconstructed the entire interchange to meet design standards, the CTH C & CTH W Intersection would need to be raised and would subsequently necessitate the raising and replacement of box culverts for Ulao Creek. However, if the Speed Limit is reduced to 35 MPH, then the surrounding area can mostly stay as currently constructed. (See the attached Speed Study for additional information.) ANALYSIS: Based upon the Speed Study and desire to minimize reconstruction of the CTH C/I- 43 Interchange area, we believe the Speed Limit reduction is warranted from CTH W to east of the CTH C Park & Ride. FISCAL IMPACT: N/A FUNDING SOURCE: N/A RECOMMENDED MOTION: Approve the CTH C Speed Limit reduction as given, and forward to the County Board for an ordinance revision. ATTACHMENTS: CTH C - WisDOT 35 MPH Speed Study (PDF) Page 2 Packet Pg. 23

24 Division of Transporatation System Development Southeast Regional Office 141 NW Barstow Street PO Box 798 Waukesha, WI Scott Walker, Governor Mark Gottlieb, P.E., Secretary Internet: Telephone: (262) Facsimile (FAX): (262) a.1.a October 20, 2014 BOB DREBLOW 410 S. SPRING STREET, PO BOX 994 PORT WASHINGTON, WI Dear Mr. Dreblow: SUBJECT: SZ-45-CTHC Traffic -Speed Zoning County Trunk Highway C City of Mequon/Town of Grafton Ozaukee County The Department of Transportation has approved a speed limit reduction that would lower the 45 MPH speed limit on CTH C to 35 MPH from the east side of the intersection of CTH C and CTH W easterly for a distance of 2000 feet per the attached document. If you have any questions or concerns please feel free to contact me at the address, phone number or listed below. Sincerely, Mike Borck Traffic Regulations and Safety Engineer 141 NW Barstow Street P.O. Box 798 Waukesha, WI Phone: (262) michael.borck@dot.wi.gov Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit) Packet Pg. 24

25 8.a.1.a Packet Pg. 25 Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit)

26 Date: 9/8/ a.1.a Page 2 of 4 Speed Study Worksheet Speed Zone Declaration SZ CTHC ROADWAY CHARACTERISTICS Posted Speed Limit: 45 mph Is Segment a Transition Zone (check one): Yes No (If Yes, please explain on Page 3) Design Speed Limit: 50 mph Significant On-Street Parking (check one): Yes No (If Yes, please explain on Page 3) Number of Lanes: 2 Significant Ped/bike activity (check one): Yes No (If Yes, please explain on Page 3) Lane Width (feet): 12 Horizontal curves present (check one): Yes No (If Yes, please explain on Page 3) AADT (vehicle/day): Vertical curves present (check one): Yes No (If Yes, please explain on Page 3) Year AADT Performed: 2011 Number of access points in segment:6 Land Use (check one): Urban Suburban Rural CRASH HISTORY Roadway Type (check one): Freeway Non-freeway Years: 2009 to 2013 Functional Class: Principal/Minor Arterial Number of Years: 5 Shoulder Type (check one): Paved Gravel C&G Speed-related crashes: 2 Shoulder Width (feet): 3 Crash Rate:.22 Median Type (check one): Divided Undivided TWLTL Severity Rate: 0 SPEED STUDY RESULTS (CTH C at I 43 Overpass) Posted Speed Limit (mph): 45 Number of observed vehicles: 110 EB, 107 WB Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit) 50 th Percentile Speed (mph): 32 EB, 29 WB 10 mph Pace Range: 29 to 38 EB, 23 to 32 WB 85 th Percentile Speed (mph): 38 EB, 33 WB Percent vehicles in pace: 71.8% EB, 74.8% WB Range of Speeds (mph): 18 MPH-46 MPH EB Percent vehicles over pace: 10.0% EB, 16.8% WB 115 MPH-48 MPH WB Percent observed vehicles non-compliant to speed limit: 0.90 % EB, 0.93 % WB Percent vehicles under pace: 18.2% EB, 8.4% WB Packet Pg. 26

27 Date: 9/8/ a.1.a Page 3 of 4 Speed Study Worksheet Speed Zone Declaration SZ CTHC SPEED STUDY RESULTS (CTH C East of NB Ramps) Posted Speed Limit (mph): 45 Number of observed vehicles: 143 EB, 103 WB 50 th Percentile Speed (mph): 30 EB, 29 WB 10 mph Pace Range: 27 to 36 EB, 23 to 32 WB 85 th Percentile Speed (mph): 36 EB, 36 WB Percent vehicles in pace: 62.9% EB, 64.1% WB Range of Speeds (mph): Percent observed vehicles non-compliant to speed limit: 0.00 % 18 MPH-40 MPH Percent vehicles over pace: 11.2% EB, 27.2% WB Percent vehicles under pace: 25.9% EB, 8.7% WB Provide additional comments that may be significant or noteworthy about the request Comments from Bob Bellin, Project Development Engineer: The CTH C interchange is one of five existing interchanges that will be reconstructed as part of the resultant project from the current I-43 North South Corridor study. CTH C runs over I-43, and its existing vertical curve is substandard for the existing posted and design speed (45 mph / 50 mph). We have received a number of complaints from local motorists about the poor sight distance from the off ramps to CTH C, and officials from Ozaukee County recognize this as a problem area as well. In addition to the existing issue on CTH C, as we ve gotten further into our proposed design for this interchange, we ve found that the impacts of meeting even minimum design standards for a 50 mph vertical curve on CTH C would be great. Ulao Creek crosses CTH C about 600 west of the CTH C / Port Washington Rd., and then again about 350 north of the intersection (it runs on an angle to the northeast). Designing to 50 mph would raise this intersection significantly, which would then require the replacement of both of these Ulao Creek box culverts. As a high-quality waterway, we re required to avoid impacts to it whenever possible. Since we have an alternative that effectively avoids impacts, the Army Corps of Engineers and the DNR might be reluctant to approve a design that does not do so. If we establish the speed limit at 35 mph with a 40 mph design speed, we won t impact the box culverts at all, and there s an outside possibility we can avoid reconstructing the CTH C / Port Washington Rd. intersection as well. If that turns out to be the case, our project staging at this interchange will be greatly simplified. Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit) As we ve studied this corridor over the past two years, we ve met with developers and other local officials that have discussed this CTH C interchange area as more of an urban location, rather than rural. There is currently a gas station and a storage facility along the north side of CTH C west of I-43, and a park and ride lot on the north side east of I-43. Developers have various plans in the works for the south side of CTH C. Given this existing land use, motorists on CTH C drive well under the existing speed limit in the vicinity of I-43. This was confirmed by our recent speed study. Packet Pg. 27

28 Date: 9/8/ a.1.a Page 4 of 4 Speed Study Worksheet Speed Zone Declaration SZ CTHC Comments from Bob Bellin (Cont.) The Ozaukee County officials are in favor of lowering the speed limit on CTH C, primarily to address the existing safety issues out there now, and to provide a better fit for the more urban nature of the area. They ve indicated it won t be difficult to convince the Ozaukee County Board to adopt this change. We re still in the corridor study phase of this project, so we don t have a let schedule for it yet. The most likely scenario seems to be construction in the timeframe. With that being several years out yet, Ozaukee Co. would prefer to lower the speed limit ahead of our project (this year if possible). We re in favor of that as well, as it would address the existing safety concerns. Provide reasoning for omission of any information requested None Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit) Packet Pg. 28

29 8.a.1.a SPEED STUDY CTH C (900 E of I 43 to 1800 W of I 43) Ozaukee County DATE COMPLETED: May 6-15, 2014 Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit) PREPARED BY: Wisconsin Department of Transportation DTSD SE Region 141 NW Barstow St. P.O. Box 798 Waukesha, WI Packet Pg. 29

30 8.a.1.a SPEED STUDY REQUEST This speed study was prompted due to safety concerns by representatives from WisDOT. BACKGROUND Listed below are the limits for the CTH C corridor and general information about the roadway. Highway: CTH I 43 Ramps Project Limits: 900 E. of I 43 to 1800 W of I-43 Project Length: County: Municipality: AADT: Cross Section: Lane Width: Shoulder Width: METHODOLOGY Approximately 0.50 mile Ozaukee City of Mequon/City of Grafton 10,670 on CTH C at the northbound ramps, 18,360 on CTH C at the southbound ramps (Year 2011) 2-Lane Un-Divided Rural/ 4 lane Divided Rural 12 foot wide lanes 3 foot wide shoulders east of northbound ramps and 4 foot wide shoulder west of the northbound ramps The laser gun method was used to obtain the speed, recorded in miles per hour (MPH), of the approaching vehicles. The handheld device emits a laser beam that reflects off of moving vehicles. The device collects the returning beams and converts the amount of time for the beam to emit and return into an instantaneous speed measurement. A minimum sample size (number of observations) of no less than 100 vehicles per lane per direction was taken at each location. Additionally, the samples were taken during non-peak traffic hours within the weekdays of Tuesday through Thursday. These guidelines are followed to provide an accurate representation of the vehicle speeds within the study area. The intersection of CTH C and CTH W and the intersection of CTH C and I 43 northbound ramps are signalized. The intersection of CTH C and I 43 southbound ramps is a one way stop condition. All observations on the overpass and east of I 43 were taken during green signal conditions. Observations were taken on free flow conditions, when traffic was not accelerating or decelerating. Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit) DAY/TIME/WEATHER 2 Packet Pg. 30

31 8.a.1.a The speed counts along CTH C were taken during the hours of 10:00 am to 2:00 pm on Tuesday, May 6, Speed counts were also taken Wednesday and Thursday, May 14 and 15, 2014 as well. There were sunny skies on May 6, 2014 and cloudy skies the rest of the study. There was no precipitation occurring throughout the study period. ACCESS POINTS/FUNCTIONAL CLASSIFICATION There are a total of six access points along CTH C where the speed study was conducted. One of those access points is a park and ride. Others include: two field entrances, two residential driveways and a business driveway. See figure 1 for locations. CTH C is classified Minor Arterial east of the I 43 northbound ramps and classified Principal Arterial from the northbound ramps of I 43 west past the study limits. Figure 1: Summary of Access Points and Functional Classification LOCATIONS CTH C CTH W Speed data was collected from four locations for both eastbound and westbound approaching vehicles traveling on CTH C. From these four locations there were six capture zones. Location #1 was on CTH C, 1800 feet west of I 43. (For information only-no change proposed) S Principal Arterial I 43 Park and Ride Lot Driveway Field Entrance Minor Arterial Business Driveway 2 Residential Driveways Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit) Location #2 was on CTH C in the southeast quadrant of southbound ramps to I 43. Location #3 was on CTH C in the northwest quadrant of northbound ramps to I 43. Location #4 was on CTH C, 900 feet east of I 43. The posted speed limit is 45 miles per hour at all four locations. 3 Packet Pg. 31

32 8.a.1.a Capture Locations CTH W I 43 Location #3: At I 43 Capture Locations CTH C Location #1: 1600 feet West of I 43 (For information only) Figure 2: Speed Study Capture Locations for Eastbound and Westbound Traffic PERCENTILE AND PACE SPEEDS Location #2: At I 43 Location #4: 900 feet East of I 43 Observer Location The recorded speeds for all vehicles at each location are used to calculate percentile speeds at each location. A percentile speed is important in determining the appropriate speed that should be posted on a given roadway. The definition of a percentile speed is the speed at or below which a certain percentage of observed traffic travels. The 85 th percentile speed is an important benchmark in setting the speed limit for a given roadway. The Wisconsin Statewide Speed Management Guidelines considers the 85 th percentile speed to best represent the reasonable and proper speed perceived by motorists and is a key characteristic of traffic conforming to a safe and reasonable speed limit. A speed limit within 5 miles per hour of the 85 th percentile speed is a good starting point for a speed limit proposal, but the analyst should consider a full range of factors when developing a recommendation. The 50 th percentile speed, or median speed, may also be of interest when reviewing speed studies. Finally, the pace speed is a range of speeds that covers the highest number of observations from a given set of data. The pace speed is generated using a ten-mile per hour range. Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit) 4 Packet Pg. 32

33 8.a.1.a SPEED STUDY RESULTS Table 1: Speed Count Results Location Direction Posted Speed (MPH) Sample Size Percentile Speed (MPH) 50 th 85 th 10 MPH Pace Speed #1: 1600 feet West of I 43 (for information only) #2 & #3: CTH at overpass to I 43 #4: 900 feet East of I MPH Figure 2: 50th Percentile Speed Results Eastbound Westbound Eastbound Westbound Eastbound Westbound MPH CTH C CTH W 32 MPH I MPH 30 MPH 29 MPH Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit) 5 Packet Pg. 33

34 8.a.1.a CTH W I MPH 33 MPH 36 MPH 52 MPH CTH C 38 MPH 36 MPH Figure 3: 85th Percentile Speed Results CAPTURE ZONES Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit) Eastbound Looking West from Location 1 Westbound Looking East from Location 1 Figure 4: Capture Zones from Location 1 6 Packet Pg. 34

35 8.a.1.a Eastbound Looking West from Location 2 Westbound Looking East from Location 3 Figure 5: Capture Zones from Location 2 and Location 3 Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit) Eastbound Looking West from Location 4 Westbound Looking East from Location 4 Figure 6: Capture Zones from Location 4 7 Packet Pg. 35

36 8.a.1.a RECOMMENDATIONS The study results indicate that a 35 MPH speed zone is reasonable and proper for the segment outlined in Figure 7. Figure 7: Outlined Area Indicated in Study Results Area in which the study indicates 35 MPH is reasonable and proper. Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit) 8 Packet Pg. 36

37 8.a.1.a Packet Pg. 37 Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit)

38 8.a.1.a Packet Pg. 38 Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit)

39 8.a.1.a Packet Pg. 39 Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit)

40 8.a.1.a Packet Pg. 40 Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit)

41 8.a.1.a Packet Pg. 41 Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit)

42 8.a.1.a Packet Pg. 42 Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit)

43 DTSD SE Region Intersection Safety Evaluation 8.a.1.a Segment Description Segment: CTH C (Pioneer Rd) from CTH W to.2 miles east of I 43 NB Ramps County: Ozaukee Municipality: Grafton/Mequon Request for Evaluation Reason for Request: Request to lower speed limit on CTH C from 45 MPH to 35 MPH Requested By: Bob Bellin Request Date: July 25, 2014 Completed By: Mike Borck Completion Date: August 26, 2014 Crash Data Avg. Crash Rate Crashes by Year Crashes by Severity.22 Year Total Crashes K A B C PDO (Crashes/ Million Vehicle-Miles.) Fatal and Injury % % Total 3 ADT Avg. 0.6 Year of Count 2011 Average Crash Rate= (Avg. # of crashes*10 6 ) / (365*ADT)(Length of Segment) Preliminary crash data not included in calculations History, Safety Issues and Actions Taken Safety Issues: None Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit) Actions: Packet Pg. 43

44 DTSD SE Region Intersection Safety Evaluation 8.a.1.a CTH C (Pioneer Rd) & I 43 Northbound Ramps Ozaukee County Jan Dec /23/12 11/28/09 CTH W CTH C 11/5/12 IH 43 LEGEND Signal/Sign Post Bicycle Right Angle Out of Control (S) = SNOW-ICE K = FATAL Tree/Utility Pole Pedestrian Left Turn Rear-End (W) = WET A = INCAPACITATING Non-Fixed Object Non-Contact Vehicle Right Turn Head-On (F) = FOG-MIST B = NON-INCAP. Fixed Object Backing Vehicle Sideswipe-Same Overtake (DUI) = ALCOHOL C = POS. INJURY Parked Vehicle Moving Vehicle Sideswipe-Opp. Overturn OR DRUG USE BLANK = PDO 3/4/14 Attachment: CTH C - WisDOT 35 MPH Speed Study (2511 : CTH C Speed Limit) Packet Pg. 44

45 8.a.2 Public Works Committee AGENDA INFORMATION SHEET AGENDA DATE: November 20, 2014 DEPARTMENT: Highway DIRECTOR: Bob Dreblow PREPARER: Jon Edgren Agenda Summary Review/Approve County Trunk Highway A/H Engineering Contract Amendment for Project Re-Bid BACKGROUND INFORMATION: The Ozaukee County Highway Department agreed to reconstruct CTH A/H from Edmaro Street to Highland Drive as a joint project with the Village of Fredonia. Last June, we bid the project, but due to complications with the Utility portion of the bid, the Public Works Committee agreed to reject all bids and re-bid the project. The Village of Fredonia has moved forward on their utility portion of CTH A/H, and is nearly complete with the water main replacement and will complete the sanitary sewer relining over the winter. Therefore, it will be appropriate to re-bid the CTH A/H Reconstruction in early In order to revise the plans and specifications to match the revised scope and timeline of the project, Ayres Associates has submitted the attached Amendment. The Amendment also covers several permits that need to be re-submitted due to the project delay. An additional amendment from Ayres Associates will be presented at a later date for the construction management of the project. However, this amendment should be addressed immediately due to the timeframe to allow bidding in early The cost of the Amendment will be split equally between the County and Village. ANALYSIS: Ayre s Associates Amendment is reasonable, and will allow the project to be bid during early 2015, which typically draws very good bid prices. FISCAL IMPACT: Balance Current Year: $10,500 (Half from Village of Fredonia) Next Year s Estimated Cost: N/A FUNDING SOURCE: County Levy: N/A Non-County Levy: X Indicate source: Bonding RECOMMENDED MOTION: Approve Amendment dated November 4 th, 2014, as recommended. Page 1 Packet Pg. 45

46 ATTACHMENTS: CTH A-H - Ayres Re-Bid Amendment (PDF) 8.a.2 Page 2 Packet Pg. 46

47 8.a.2.a AMENDMENT TO AGREEMENT Amendment dated November 4, 2014 The Agreement for Professional Services made as of September 27, 2013 between Ozaukee County Highway Department, 410 S. Spring Street, P.O. Box 994, Port Washington, WI (OWNER) and Ayres Associates Inc, N17 W24222 Riverwood Drive, Suite 310, Waukesha, WI (CONSULTANT) is hereby amended as set forth below. The CTH A Fredonia Avenue Reconstruction project was originally bid by Ozaukee County in May of At that time the project also included sewer and water reconstruction work owned by the Village of Fredonia. Upon review of the bids for the sewer and water work, the Village of Fredonia requested to remove part of the work associated with these items. Due to the costs associated with the removed items, Ozaukee County decided to rejected all bids for the reconstruction project. In August of 2014 the Village of Fredonia bid the sewer and water work separately. This work will be completed by November 30, This amendment is associated with the scope of services listed below to allow Ozaukee County to rebid the roadway reconstruction project in January/February Bidding Phase ATTACHMENT A - SCOPE OF SERVICES Ayres Associates will provide the following services related to the plan and specification preparation related to rebidding services: Re-kickoff Meeting with Ozaukee County and Village of Fredonia Modify, update, and revise Bid Documents to remove all associated water and sewer utility information and highlight the road and storm sewer work. Update benchmark information. Make revisions to sidewalk layout as per Village of Fredonia DPW. Resubmit WisDOT detour application. Resubmit/Update WDNR WRAPP (formerly known as NOI) application. Continue coordination with WDNR for Chapter 30 permit for the culvert. Coordinate/update with Wisconsin Southern Railroad for culvert replacement and roadway work (separate permits). Update construction specifications. Assist OWNER in advertising for and obtaining bids for a single prime contract for construction, materials, equipment and services; and, where applicable, maintain a record of prospective bidders to whom Bidding Documents have been issued, and receive and process deposits for Bidding Documents. This will be completed using the Quest website for bidding. Answer questions during bidding and issue addenda as appropriate to interpret, clarify or expand the Bidding Documents. Consult with and advise OWNER as to the acceptability of subcontractors, suppliers and other persons and organizations proposed by the prime contractor(s) (herein called "Contractor(s)") for those portions of the work as to which such acceptability is required by the Bidding Documents. Attachment: CTH A-H - Ayres Re-Bid Amendment (2512 : CTH A/H Re-Bid) Page 1 of 2 Packet Pg. 47

48 8.a.2.a Consult with OWNER concerning and determine the acceptability of substitute materials and equipment proposed by Contractor(s) when substitution prior to the award of contracts is allowed by the Bidding Documents. Attend the bid opening, prepare bid tabulation sheets and assist OWNER in evaluating bids and in assembling and awarding contracts for construction, materials, equipment and services. Attend Pre-Construction conference prior to start of construction. Construction Phase (not a part of this contract) Construction staking will be included with a separate contract amendment. Post-Construction Phase (not a part of this contract) Record Drawings will be included with a separate contract amendment. ATTACHMENT B - PERIOD OF SERVICES Bid Documents will be prepared for the first advertisement by the week of February 5, Bid Documents will be opened by February 27, Construction is expected to begin after April 1, ATTACHMENT C - COMPENSATION AND PAYMENTS The total compensation for services included in this amendment is estimated to be $10,500. This amount is equal to the cumulative hours charged to the Project by each class of CONSULTANT s employees times Standard Hourly Rates for each applicable billing class for all services performed for the project plus reimbursable expenses. In Witness Whereof, the parties hereto have made and executed this Amendment to Agreement as of the day and year first written above. OWNER (Signature) (Typed Name) Ayres Associates Inc CONSULTANT Kristine K Anderson, PE Attachment: CTH A-H - Ayres Re-Bid Amendment (2512 : CTH A/H Re-Bid) (Title) Supervisor Engineering Services (Date) Page 2 of 2 Packet Pg. 48

49 8.a.2.a Attachment: CTH A-H - Ayres Re-Bid Amendment (2512 : CTH A/H Re-Bid) Packet Pg. 49

50 8.a.3 Public Works Committee AGENDA INFORMATION SHEET AGENDA DATE: November 20, 2014 DEPARTMENT: Highway DIRECTOR: Bob Dreblow PREPARER: Jon Edgren Agenda Summary Review/Approve Distributor Truck Purchase BACKGROUND INFORMATION: As part of the 2014 Highway Department Budget, the purchase of a used Distributor Truck was approved with a budget amount of $60,000. The proposed purchase would replace a 1979 L8000 Distributor truck which has significant maintenance costs and 150,000 Miles. The search for a Distributor Truck has been difficult as new trucks cost over $180,000 and used trucks tend to be very deteriorated. In October, the Shop Manager located a 2006 Etnyre Centennial Distributor Truck from an asphalt firm in North Carolina. However, due to quick turnaround requirements to purchase the equipment, the Public Works Director informed the Public Works Committee of the equipment purchase at the November 5th meeting, and moved forward with the purchase. The Distributor Truck was purchased for $72,500, which was determined as follows: Agreed Upon Price: $82,000 Trade-In Value: - $8,000 Negotiated Reduction: - $1,500* FINAL PRICE: $72,500 *Upon inspection of the equipment, Highway Staff felt there was greater interior wear and tear than shown, so $1,500 was reduced from the price. ANALYSIS: The Distributor Truck has been inspected and delivered to Ozaukee County, but Highway Staff felt that the Public Works Committee should still be on the record of supporting the purchase, if appropriate. Additionally, due to the final cost ($72,500) being $12,500 over the budget cost ($60,000), Highway Staff proposes to utilize a portion of the $21,000 in proceeds from the sale of Highway Department equipment at the annual auction that occurred in October. FISCAL IMPACT: Balance Current Year: $72,500 Next Year s Estimated Cost: N/A Page 1 Packet Pg. 50

51 FUNDING SOURCE: 8.a.3 County Levy: N/A Non-County Levy: X Indicate source: Highway Department s Equipment Fund/Auction Proceeds RECOMMENDED MOTION: Approve the Distributor Truck purchase as recommended by staff. Page 2 Packet Pg. 51

52 8.a.4 Public Works Committee AGENDA INFORMATION SHEET AGENDA DATE: November 20, 2014 DEPARTMENT: Highway DIRECTOR: Bob Dreblow PREPARER: Jon Edgren Agenda Summary Review/Approve Excavator Purchase BACKGROUND INFORMATION: As part of the 2014 Highway Department Budget, the purchase of a used Track Excavator was approved with a budget amount of $100,000. The proposed purchase would replace a 2004 Link Belt 240LX which has significant maintenance costs and 8,500 Hours. Due to our work over the last two years for the Planning & Parks Department, the Highway Department has been renting a larger Excavator, a Kobelco SK350 Excavator, to perform Fish Passage projects. We have the opportunity to apply those rental payments towards the purchase of the Kobelco SK350 Excavator, which we believe give our operations greater flexibility for Fish Passage projects and work at the Gravel Pits. The Excavator will be purchased for approximately $95,000, which was determined as follows: Original Price: $210,000 Rental Payments: Link Belt Trade-In: Skidsteer Mills Trade-In: - $80,000 (Estimated) - $25,000 (Estimated) - $10,000 (Estimated) FINAL PRICE: $95,000 ANALYSIS: Based upon the reduced cost by applying the previously paid rental costs from the Fish Passage projects and the ability to use the larger Excavator in all operations, Highway Staff recommends purchasing the Kobelco SK350 Excavator as proposed. FISCAL IMPACT: Balance Current Year: $95,000 Next Year s Estimated Cost: N/A FUNDING SOURCE: County Levy: N/A Non-County Levy: X Indicate source: Highway Department s Equipment Fund RECOMMENDED MOTION: Approve the Excavator purchase as recommended by staff. Page 1 Packet Pg. 52

53 8.b.1 Public Works Committee AGENDA INFORMATION SHEET AGENDA DATE: November 20, 2014 DEPARTMENT: Highway DIRECTOR: Bob Dreblow PREPARER: Jon Edgren Agenda Summary Snow & Ice Control Comparative Analysis of the Towns of Port Washington & Saukville ATTACHMENTS: 2014 Township Plowing Analysis (PDF) Page 1 Packet Pg. 53

54 Ozaukee County Highway Department 410 South Spring Street Port Washington, Wisconsin Jon E. Edgren, P.E. Assistant Public Works Director Phone Fax b.1.a TO: Bob Dreblow, Director of Public Works FROM: Jon E. Edgren, Assistant Director of Public Works SUBJECT: Snow & Ice Control Analysis: Town of Port Washington & Saukville DATE: November 13, 2014 Per the request of the Ozaukee County Public Works Committee, I have completed my analysis of the 2013/2014 Snow & Ice Control costs for the Towns of Port Washington and Saukville. EXECUTIVE SUMMARY: In tabulating actual Snow & Ice Control costs and salt usage between the Towns of Port Washington and Saukville, and the estimated Snow & Ice Control costs and salt usage if the Ozaukee County Highway Department had performed those services, the following comparison was developed: Town of Port Washington Winter Maint. Costs Increase/Decrease Year Estimate d Actual Cost Perce ntage 2013 $52, $60, $7, % 2014 $38, $46, $8, % Salt Usage Incre ase/decre ase Year Estimate d Actual Perce ntage % 28.9% Town of Saukville Winter Maint. Costs Increase/Decrease Year Estimate d Actual Cost Perce ntage 2013 N/A N/A N/A N/A 2014 $67, $74, $7, % Salt Usage Incre ase/decre ase Year Estimate d Actual Perce ntage 2013 N/A N/A N/A % Attachment: 2014 Township Plowing Analysis (2513 : Snow Plowing Analysis) Based upon this data, for the 2 nd year in a row, Ozaukee County would ve been the cheaper solution compared to the private sector. Based upon the comparison, the Town of Port Washington spent over $15,000 more in the last two years and the Town of Saukville spent over $7,000 more in 2014 than they would ve with Ozaukee County. Page 1 of 5 Packet Pg. 54

55 Ozaukee County Highway Department 410 South Spring Street Port Washington, Wisconsin Jon E. Edgren, P.E. Assistant Public Works Director Phone Fax b.1.a METHODOLOGY: In order to compare the actual Snow & Ice Control costs with estimated costs for the Town of Port Washington and Town of Saukville, two methods were considered: 1) Compare the Townships s 2013 & 2014 Year-to-Date costs to their previous 4-year average. 2) Compare the Town of Port Washington & Saukville s Snow & Ice Control costs to the other Townships served by Ozaukee County. Method #1 has a significant flaw, because each year is different based on the amount and timing of precipitation, and variation of temperatures. As an example, the Town of Port Washington varied between 146 Tons and 176 Tons of salt used annually, and between $28,000 and $39,000 of Winter Maintenance costs annually during the stretch from 2009 to However, Method #2 accounts for variation in year-to-year weather by comparing the Townships with other Ozaukee Townships. While each Township certainly has different expectations and variations of weather, I believe a consistent trend is shown, and therefore the analysis is sound. Comparing the winter maintenance costs and salt usage for the Towns of Port Washington & Saukville to the Towns of Belgium, Fredonia & Grafton ( Three-Town Total ) shows that regardless of annual weather variations, the Level of Service stability between the Townships is consistent. ANALYSIS: In line with my chosen Methodology, I focused my analysis on the comparison of the Towns of Belgium, Fredonia & Grafton to the individual Towns of Port Washington & Saukville. Below is the Cost Comparison for the Town of Port Washington from 2009 to 2012 and the Town of Saukville from 2009 to 2013, when each Town privatized Snow & Ice Control service respectively: Three-Town Town of Port Washington Total Percentage of Cost 3-Town Total Town of Saukville Total Cost Percentage of 3-Town Total Year Total Cost 2009 $198, $39, % $75, % 2010 $192, $38, % $68, % 2011 $225, $43, % $76, % 2012 $182, $33, % $62, % 2013 $272, N/A N/A $84, % Attachment: 2014 Township Plowing Analysis (2513 : Snow Plowing Analysis) Page 2 of 5 Packet Pg. 55

56 Ozaukee County Highway Department 410 South Spring Street Port Washington, Wisconsin Jon E. Edgren, P.E. Assistant Public Works Director Phone Fax b.1.a Therefore, during the given timeframe, the Town of Port Washington ranged between 18.1% to 20.2% of the total cost of the Towns of Belgium, Fredonia & Grafton with an average of 19.4%. In the same fashion, the Town of Saukville ranged between 31.2% to 38.1% with an average of 34.6%. Next, I performed the same analysis for Salt Usage during the same timeframes: Three-Town Total Town of Port Washington Town of Saukville Year Total Salt Used (Tons) Total Salt (Tons) Percentage of 3-Town Total Total Salt (Tons) Percentage of 3-Town Total , % % % % , % % , % % , N/A N/A % Therefore, during the given timeframe, the Town of Port Washington ranged between 14.8% to 15.9% of the total cost of the Towns of Belgium, Fredonia & Grafton with an average of 15.5%. In the same fashion, the Town of Saukville ranged between 28.2% to 38.0% with an average of 36.6%. Utilizing the calculated averages, generates the following comparisons for the Town of Port Washington & Saukville: Estimated Winter Mainte nance Costs Town of Port Washington Town of Saukville Year Three-Town Total Cost Comparative Average Estimated Total Cost Comparative Average Estimate d Total Cost 2013 $272, % $52, N/A N/A 2014 $196, % $38, % $67, Estimated Salt Usage (Tons) Three-Town Town of Port Washington Town of Saukville Year Total Salt Used (Tons) Comparative Average Est. Total Salt Used Comparative Average Est. Total Salt Used , % N/A N/A , % % Attachment: 2014 Township Plowing Analysis (2513 : Snow Plowing Analysis) Page 3 of 5 Packet Pg. 56

57 Ozaukee County Highway Department 410 South Spring Street Port Washington, Wisconsin Jon E. Edgren, P.E. Assistant Public Works Director Phone Fax b.1.a Finally, taking the estimated totals leads to the following comparisons: Town of Port Washington Winter Maint. Costs Increase/Decrease Year Estimated Actual Cost Percentage 2013 $52, $60, $7, % 2014 $38, $46, $8, % Salt Usage Increase/Decrease Year Estimated Actual Percentage % % CONCLUSION: Town of Saukville Winter Maint. Costs Increase/Decrease Year Estimated Actual Cost Percentage 2013 N/A N/A N/A N/A 2014 $67, $74, $7, % Salt Usage Increase/Decrease Year Estimated Actual Percentage 2013 N/A N/A N/A % Comparing the Ozaukee County Highway Department s estimates to the Town of Port Washington actual Winter Maintenance costs and salt usage, we continue to estimate lower costs, $15,000 between 2013 and 2014, and significantly lower salt usage. As salt costs are expected to jump in the private sector this year, the estimated cost differential would only increase. Due to the ability of the Highway Department to deploy a number of different pieces of equipment, such as Single-Axle & Tri-Axle Plow Trucks, V-Plow Trucks, Loaders, Graders, Snow Blowers attachment for the Loader, etc, we are able to reduce salt usage by applying mechanical methods to remove hard-pack snow on the roadway. Typically, private snow plows are required to use higher salt totals to burn the hard-pack snow off of the roadway. Attachment: 2014 Township Plowing Analysis (2513 : Snow Plowing Analysis) Comparing the Ozaukee County Highway Department s estimates to the Town of Saukville actual Winter Maintenance costs and salt usage, we estimate about $7,000 in savings if the Ozaukee County Highway Department would ve been used. However, cost savings would ve been substantially higher if typical salt usage occurred in the Town of Saukville. Page 4 of 5 Packet Pg. 57

58 Ozaukee County Highway Department 410 South Spring Street Port Washington, Wisconsin Jon E. Edgren, P.E. Assistant Public Works Director Phone Fax b.1.a The Town of Saukville recognized a 38% reduction in salt usage compared to the estimate due to a salt shortage during During the 2014 winter months, salt became scarce in a number of parts of the country which led to private snow plowing firms being cut off from salt supplies. Without salt, private snow plowers, including those in Saukville, were forced to mix salt with sand to extend their remaining salt supplies. Sand is significantly cheaper than salt, but does very little to maintain safe roads. Sand doesn t melt snow at all, but simply adds friction. However, after a very short period, the sand is compacted into the snow, and any friction value is lost. Additionally, communities that use sand create long term maintenance issues with sand filling up roadside ditches, and requests for road sweeping from bicyclists and motorcyclists due to loose sand on roadways. Therefore, based upon the statistics and other information, I believe that the Ozaukee County Highway Department continues to display effectiveness and value to the County, State and Towns of Belgium, Fredonia and Grafton through our Snow & Ice Control Operations. Attachment: 2014 Township Plowing Analysis (2513 : Snow Plowing Analysis) Page 5 of 5 Packet Pg. 58