Guidelines for OIL RECORD BOOK ENTRIES Part I (All ships) Part II (Tankers) Part III (Panama flag ships only)

Transcription

1 Page: 1 of 55 Guidelines for OIL RECORD BOOK ENTRIES Part I (All ships) Part II (Tankers) Part III (Panama flag ships only)

2 Page: 2 of 55 General Guidelines 1.1 Requirements for completing the ORB 1. All operations should be carried out as per MARPOL 73/78-as amended Annex I, Regulation 17 (Oil Record Book),Ch 09 Appendix III(form of oil record book) and should be recorded in the Oil Record Book supplied. Please go through Sample entries of items to be recorded in the ORB. 2. ORB II should clearly and correctly record all operations related to cargo / ballast operations on Oil Tankers. 3. ORB should be approved by the government of flag state of the vessel and entries shall follow the instructions of the Flag state. 4. When making entries in the ORB the date, operational Code (letter) and Item (number) shall be inserted in the appropriate columns chronologically. 5. Dates should be entered in format, e.g. 16-MAR It is recommended to record OWS Start, Stop timing and date as per OCM records. This is to avoid any difficulty in reading data while retrieval and storage. 7. All officers and crews on board need to recognize that recording of ORB is required by the rules and that the records are critical. 8. The entries in the ORB shall be in English. 9. Tank nomenclature should be recorded as per the format noted within the IOPP Certificate. Supplement Form A or Form B (for tankers). 10. Immediately upon completion of each operation / job, the proper entries shall be completed in these way errors and omissions are avoided. 11. All entries in the ORB have to be recorded with indelible ink. Entries recorded in pencil are not acceptable. 12. In case, a wrong entry has been recorded in the ORB, it should immediately be struck through by a single line such that the wrong entry could still be read. No white ink to be used for correction. The wrong entry will be signed by the Officer-in- Charge, and the new correct entry follows. However, if a serious mistake is discovered at a later stage, contemporaneous evidence is needed to prove that such an entry was wrong. 13. It is not permitted to leave any blank lines between entries 14. Oil record books shall be retained onboard for the period of 3-years from the date of last entry.

3 Page: 3 of In case an entry is missed out and this fact is realized later, a suitable entry has to be recorded, after the latest entry. Refer to sample entries. 16. Where the vessel has an approved arrangements for discharging engine room bilges to slop tanks, entry must be made both in ORB (Part 1) as well as ORB (Part II) in case of such transfers. In that case it should be discharged to shore reception facilities. 17. Routine internal transfers of bunkers are not required to be entered in ORB. 18. Soot waste generated from economizer/boiler water washing is categorized as is part of garbage. Hence it is not required to enter the same in ORB. 19. Weekly recording of quantities retained in bilge holding tank is voluntary and not required by the convention. 20. Recording of general maintenance of the Oily Water Separator (OWS) is voluntary and not required by the convention. 1.2 Specific guidelines for Masters and Chief Engineers: 1. ORB must be duly recorded and signed after each completed entry by the Duty Engineer and as a confirmation by the Chief Engineer for Part I & III (If applicable) and Chief Officer for Part II. Master must sign the completed pages for all parts. If vessel arrives in port with a partially filled page, it is recommended that the Master should sign at the end of last entry in that page. 2. The ORB Part I & III should be shown to the PSC (or any authorized person) in the presence of the Chief Engineer and all the questions related to the entries made, must be answered directly by him. Part II may be shown by Master. Photocopies of the ORB may be provided to the PSC Inspector, only if requested. 3. The ORB part I & III are to be kept in the personal custody of the Chief Engineer and Part II with the Master (or Chief Officer if so delegated) and they are responsible for the proper upkeep of the oil record books. 4. Certificates and instruction manuals of following equipment must be readily available with the Chief Engineer: i. Oily Water Separator (OWS), Type approval certificate. ii. 15ppm Oil Content Monitor type approval certificate and Last Calibration test certificate. iii. Waste Oil Incinerator,IMO type approval certificate iv. Auxiliary Boiler (In case used for waste oil incineration) v. ODMCS (for tanker), Type approval and last calibration test certificate. 5. A copy of the IOPP certificate together with relevant supplements must be available with the Chief Engineer for his reference. He must go through the documents carefully and ensure that entries especially made in the ORB with

4 Page: 4 of 55 respect to the following are correct: 6. Tank names and capacities entered in the initial section of ORB should be the same as that given in section 3.1 and 3.3 of the IOPP certificate and should correspond with the actual tank capacity indicated in the Tank Capacity Plan. 7. The receipts obtained after discharging waste oil or dirty water to shore facilities must be attached to the oil record book. 8. A copy of schematic pipeline diagram for bilge and sludge system should be displayed near the oily water separator (OWS) and additional copy should be available with the chief engineer for his reference. 9. A copy of schematic pipeline diagram for the ODMCS should be displayed near the unit and an additional copy should be available with the Chief Officer for his reference. 10. In case flammable waste is incinerated in waste oil incinerator, this is to be recorded in the GARBAGE RECORD BOOK as per onboard GARBAGE MANAGEMENT PLAN As such; this is not to be recorded in the ORB. 11. Plastics may only be burned in the incinerator if the incinerator is so certified. But it is preferable to land all plastics garbage ashore. 12. Disposal of incinerated ash shall be recorded in the Garbage Record Book only. 13. Disposal of Cooking Oil to be recorded in Garbage record book only. In case of doubt the most stringent rule to be applied. In case of any doubt with regard to entries, always seek advice from the office in advance.

5 Page: 5 of Bilge Discharging 1. Quantity of bilge discharged is to be considered as the quantity decreased from the bilge holding tank. 2. While MARPOL permits direct discharge from the Bilge wells using the OWS, water should normally be transferred from bilge well to the bilge holding tank. It can then be discharged overboard through an operational Oily Water Separator. 3. Rate of Discharge of bilge water should not exceed the capacity of bilge separator / bilge pump registered in section 2.4 of IOPP certificate supplement and quantity of discharged bilge should be recorded in D ME Air cooler condensate can be in large quantity especially in tropical climates. Please ensure that this water is disposed through 15 ppm equipment unless there is a dedicated clean water tank for collecting this clean water. (IBTS system).

6 Page: 6 of 55 OIL RECORD BOOK Part I

7 Page: 7 of 55 RECORD OF OPERATIONS SIGNATURE OF OFFICERIN-CHARGE 02-July-2013 C 11.1 FUEL OIL SLUDGE TANK 11.2 Capacity.xx.xx m³ 11.3 Retention x.x m³ Sign Chief Engineer Sign duty engineersign Chief Engineer 11.1 LUB. OIL SLUDGE TANK 11.2 Capacity.xx.xx m³ 11.3 Retention x.x m³ Sign Chief Engineer 11.1 OILY BILGE TANK 11.2 Capacity.xx.xx m³ 11.3 Retention x.x m³ Sign Chief Engineer 11.1 SCAV. BOX DRAIN TANK 11.2 Capacity.xx.xx m³ 11.3 Retention x.x m³ Sign Chief Engineer 02-July WASTE OIL TANK

8 Page: 8 of Capacity.xx.xx m³ 11.3 Retention x.x m³ Sign Chief Engineer 02-July-2013 I Bilge Holding Tank Capacity xx.x m 3 Retained XX.x m 3 Sign Chief Engineer Notes: 1. Only Tanks listed in item 3.1 of form A OR B of the supplement in the IOPP certificate are to be recorded as per the same order listed in IOPP supplement. 2. Under C-11, tanks listed in item 3.3 of IOPP certificate supplement (e.g. bilge holding tank, bilge primary tank etc.) need not be recorded recording is voluntary. Making separate entries for each tank as shown above eliminates any confusion. C-11 Manual Collection of Oil Residues Operator initiated manual collection where oil residue (sludge) is transferred manually or by a pump into the oil residue tank without the use of Bilge or Sludge pump (s). This record to be made when oil residues are transferred(by using a pump including a portable pump) from a tank which is not listed as sludge tank in the IOPPCsupplement/section 3.1)to tank which is listed as an oil residue tank in the IOPPC/supplement/section3.1 Examples of such operations could be: a).collection of oil residue (sludge) by draining Aux. engine sump tanks. b).collection of oilresidue (sludge) from fuel oil separator drain tanks. c).collection of oil residue from bilge water holding tanks- in this case a disposal entryfor bilge water is also needed.

9 Page: 9 of 55 For example, if oil residue is drained from Aux.Engine sump into Oily Bilge tank; RECORD OF OPERATIONS SIGNATURE OF OFFICERIN- CHARGE 02-July-2013 C 11.1 OILY BILGE TANK 11.2 Capacityxx.xx m³ 11.3 Retained.x.x m³ 11.4 x.x m³ COLLECTED FROM Aux.Engine sump Engineer Sign Chief Note: In the above example X.X m³ is the retention of Oily Bilge tank after the transfer. Collection of Oil residues/water from fixed natural flow/drain piping need not to be recorded. Example: - Collection of routine is draining from settling tanks. Cleaning of Fuel Oil Tank

10 Page: 10 of July-2013 A 1 Identity of fuel oil tank(s) cleaned 2 Tank was not ballasted, only cleaned. Previously carried grade of oil: (grade of oil) 3.1 Start: dd/month/yyyy Time: hh:mm Position: xx deg xx min N/S, xxx deg xx min E/W 3.1 Completion: dd/month/yyyy Time: hh:mm Position: xx deg xx min N/S, xxx deg xx min E/W 3.2 Identity of fuel tank(s). {State method of cleaning employed} 3.3 xx.x m3 wash water transferred to {(identity of sludge tank(s)}. Total quantity retained in {identity of sludge tank(s)} yy.y m3. Signed: (Officer-in-charge Name & Rank) Transferring content of Fuel oil tank cleaning in to Sludge Tank RECORD OF OPERATIONS SIGNATURE OF OFFICERIN- CHARGE 02-July-2013 C 11.1 {Identity of fuel oil tank(s) } 11.2 xx.x m3 {Capacity} 11.3 xx.x m3 {Retained} 11.4 xx.x m3 wash water collected from {identity of fuel oil tank(s)} Signed: Officer-in-charge, Name & Rank)

11 Page: 11 of 55 Kindly also make an additional entry as below if any solid sludge is collected in garbage bags / drums during manual cleaning of HFO bunker tank RECORD OF OPERATIONS SIGNATURE OF OFFICERIN- CHARGE 02-July-2013 I xx.x m3 sludge removed manually from {Identity of fuel oil tank(s) } And collected into drums Signed: Officer-in-charge, Name & Rank) If this sludge manually collected in drums is incinerated on board, the below entry is suggested RECORD OF OPERATIONS SIGNATURE OF OFFICERIN- CHARGE 02-July-2013 I xx.x m3 sludge collected in drums {Identity of fuel oil tank(s) } to {identity or name of sludge receiver, i.e. barge, tank truck or shore facility} During port stay { Name of port} Signed: Officer-in-charge, Name & Rank) dd-monthyyyy If this sludge manually collected in drums is incinerated on board, the below entry is 02-July RECORD OF OPERATIONS SIGNATURE OF OFFICERIN- CHARGE C 12.3 xx.x m3 sludge collected in drums from manual cleaning of {Identity of fuel oil tank(s) } burned in incinerator for xx.x hours. Signed: Officer-in-charge, Name & Rank) dd-monthyyyy

12 Page: 12 of 55 C-12 Disposal or transfer of oil residues (sludge) C-12.1 Disposal to shore facilities. Disposal of oil residue via shore connection 02-July-2013 C 12.1 x.x m³ Sludge from Oily Bilge Tank. Retained x.x m 3 At Amsterdam, to Barge m.t. Synergy. Receipt no.123 Sign Chief Engineer Note: The receipt with the disposed quantity date, and time shall be requested. The receipt shall be attached to the ORB. C-12.2 Transfer into another tank a. Transfer from sludge tank to bilge sludge tank both listed under item 3.1 of the supplement to the IOPP Certificate. 02-July-2013 C 12.2 x.x m³ sludge from Fuel Oil Sludge Tank, retainedx.x m 3. To Bilge sludgetank retainedx.x m³. Sign Chief Engineer b. Transfer or Draining from Scavenge drain tank to bilge sludge tank both listed under item 3.1 of the supplement to the IOPP Certificate.

13 Page: 13 of July-2013 C 12.2 x.x m³ sludge from Scavenge drain Tank, Retained x.x m 3. To bilge sludge tank retained x.x m³. Sign Chief Engineer c. Draining of Water (Disposal) from an Fuel oil sludge tank to listed under item 3.1 in the supplement to the IOPP Certificate to a bilge holding tank listed under item 3.3 in the supplement to the IOPP Certificate 02-July-2013 C 12.2 x.x m³ Water drained from Oily Bilge Tank, Retainedx.x m 3 To BILGE HOLD TANK retained x.x m³ Engineer Sign Chief In this case and entry collection of bilge water need not be accounted, so only one entry is required. Capacity of tanks not to be recorded for C.12 C-12.3 Incineration of oil residues As per MARPOL incinerator not to be used in ports, harbours and estuaries, a. Incineration of oil residues by waste oil incinerator

14 Page: 14 of July-2013 C 12.3 x.x m³ waste oil from WASTE OIL TANK Incinerated for X hrs. retained x.x m³ Engineer Sign Chief Notes: 1. Quantity incinerated by waste oil incinerator should not exceed the incineration capacity mentioned in the IOPP certificate supplement, item Only total time of operation need to be mentioned (X hrs. in the above entry). Start / Stop time need not be entered.

15 Page: 15 of 55 b. Incineration of oil residues by the auxiliary boiler * 02-July-2013 C 12.4 x.x m³ waste oil from WASTE OIL TANK Incinerated for X hrs. retained x.x m³ Engineer Sign Chief *- waste oil can only be burnt in the boiler if it is registered as the auxiliary boiler fit for incinerating oil residues as per the IOPP Certificate Supplement item There may not be an indication on the IOPP certificate supplement with respect to the capacity of the auxiliary boiler for incinerating oil residues, but capacity of the auxiliary boiler as per maker s manual, should not be exceeded. C-12.4 other method Other methods of disposal (code of C, item no 12.4) have to be recorded for e.g. evaporation loss of water from waste oil setting tank a. Evaporation 02-July-2013 C 12.4 x.x m³ Water evaporated waste oil from WASTE OIL TANK Retained x.x m³ Engineer Sign Chief Note: Most of the waste oil tanks have heating device equipped so as to expedite the evaporation of water in waste oil. This operation shall be recorded as a part of

16 Page: 16 of 55 waste oil treatment under code b. Transfer of sludge to slop tank 02-July-2013 C 12.4 x.x m³ sludge from SLUDGE TANK, Retained x.x m 3 Transferred to Deck slop tank Port Engineer Sign Chief Non-automatic discharge overboard, transfer or disposal otherwise of bilge water which has accumulated in machinery spaces Basic entry: D-13 Quantity discharged or disposed of (In cubic meters) (In case of discharge or disposal of bilge water from holding tank(s) state identity andcapacity of holding tank(s) and quantity retained in holding tank.) D-14 Time of discharge or disposal (start and stop) D-15 Method of discharge or disposal: 15.1 Through 15ppm equipment (state the position at start and end) 15.2 To reception facilities (identity port) 15.3 To slop tank or holding tank (indicate tank(s); state quantity retained in tank(s), in m³). a. Discharge of Bilge Water overboard from bilge holding tank through the OWS

17 Page: 17 of July-2013 D 13 X.X m³, Bilge Holding tank, Capacity x. x m 3. Retained X.X m³, 14 GMT time.started -09:00 hrs. Stopped-12:00 hrs. GMT date as per OCM Through 15 ppm equipment Start position to be obtained from bridge stop position Sign Chief Engineer

18 Page: 18 of 55 Notes: 1. When bilge separator is working or in use, record discharged quantity of bilge as per quantity reduction remaining of bilge holding tank. Quantity of separated oil from bilge separator need not be recorded in ORB and increase in the remaining quantity of bilge sludge tank due to separated oil is treated as increase due to natural flow of waste oil. 2. For the disposal of Machinery Space Bilge Water, an Oily Water Separator (OWS) when fitted with alarm and automatic shutdown device can be operated at any time provided ship is proceeding en route except when in Antarctica. Please refer regulation 15A and 15B of MARPOL Annex-1. b. Disposal of Bilge Water using Shore Connection 02-July-2013 D 13 X m³, Bilge Holding tank, Capacity x. x m 3. Retained X.X m³, 14.Started -09:00 hrs. Stopped-12:00 hrs Shore reception facility At Hamburg, Receipt No: Engineer Sign Chief Note: Receipt no. to be entered here, and receipt to be always kept along with oil record book. c. Transfer of bilge water to the bilge holding tank (if bilge primary tank is not fitted or not used) 02-July-2013 D 13 X m³, Bilge water from engine room bilge wells 14 Started -08:00 hrs. Stopped-08:30 hrs.

19 Page: 19 of To Bilge hold Tank, retained in tank 2.5 m 3 Engineer Sign Chief d. Single Step Transfer of bilge wells to the bilge holding tank through the primary bilge tank (This is normally done when the bilge primary tank utilizes setting overflow method) 02-July-2013 D 13 X m³, Bilge water from engine room bilge wells 14 Started -08:00 hrs. Stopped-10:00 hrs To Bilge holding Tank,(through the bilge primary tank), retained in tank X m 3 Sign Chief Engineer e. Two Step Transfer of bilge wells to the bilge holding tank through the primary bilge tank In case the transfer of bilge from bilge well is done first to the primary tank and then to the bilge hold tank (not continuously), then separate entries should be made for each transfer as shown below: i. (From bilge well to bilge primary tank) 02-July-2013 D 13 X m³, from E/R bilge well (StbdFwd)

20 Page: 20 of Started -08:00 hrs. Stopped-08:30 hrs To Bilge primary Tank, retained in tank X m 3 Sign Chief Engineer ii. (From bilge primary tank to bilge tank) 02-July-2013 D 13 X m³, from Bilge primary tank 14 Started -08:30 hrs. Stopped-09:00 hrs To Bilge Tank, retained in tank X m 3 Sign Chief Engineer f. Transfer of Bilge water between tanks listed in item 3.3 of supplement to the IOPP Certificate. 02-July-2013 D 13 X m³, from Primary Bilge tank 14 Started -08:30 hrs. Stopped-09:00 hrs To Bilge Tank, retained in tank 2.5 m 3 Sign Chief Engineer Automatic starting of discharge overboard, transfer or disposal otherwise of bilge water which has accumulated in machinery space This code is applicable if the vessel is fitted with automatic bilge discharge system, in which case the bilge pump starts automatically as the bilge well level goes high.

21 Page: 21 of 55 Automatic discharge of bilge from the machinery space is not permitted as per our company policy and such operations are not being carried out. Entries in the oil record book under code E are hence not required. I. Condition of oil filtering equipment Failure of Oily Filtering Equipment, Oil Content Meter or Stopping Device i. In case the fault could be rectified on the same day 02-July-2013 F Oil Content monitor for bilge alarm failed 20 11:00 oil content monitor for bilge alarm has been madeoperational.utc time &UTC date as per OCM. 21 Fuse for power source was blown Engineer Sign Chief ii. In case the fault could not be rectified on the same day make entries as follows: a. On the day the fault occurs

22 Page: 22 of July-2013 F Oil Content monitor for bilge alarm failed. UTCtime &UTC date as per OCM. 20 unknown 21 unknown Sign Chief Engineer 02-July-2013 I Overboard valve of the OWS has been sealed shut due to malfunction of the Oil Content Monitor. Seal No.11 Engineer Sign Chief b. On the day the fault is rectified 05-July-2013 F Jan Oil Content monitor for bilge alarm failed. UTCtime &UTCdate as per OCM :00 oil content monitor for bilge alarm has been madeoperational. UTCtime &UTCdate as per OCM. 21 Input power source failure rectified Sign Chief Engineer Notes: 1. The condition of the oil filtering equipment also includes the alarm and automatic

23 Page: 23 of 55 stopping devices if applicable. 2. A code I entry should also be made indicating that the overboard valve was sealed shut due to non-working Oil Filtering Equipment or Oil Content Meter. 3. On the date where the system is functional again, a new entry, using code F 19 / 20 / 21 should be made where F 19 is the date and time of the initial failure and F 20 is the time the system is functional again. g. Accidental or other exceptional discharges of oil This is a very rare operation and under normal circumstances this situation should not arise. This item to be recorded in the method as per recording guidelines in ORB 02-Jun-2013 G 22 11:00 hrs. UTCtime &UTCdate as per OCM. 23 Position: Lat: Long: m³, IFO 380 cst 25 Oil came out from the vent pipe of No.1 F.O (port) bunker tank. Ship was experiencing very bad weather with a wind force of 10 bf, swell 6 m. Ship was pitching heavily as she was in ballast, tank was only 85% full, and however some oil came out from the vent pipe and went into the water before the SOPEP could be activated. Sign Chief Engineer h. Bunkering of fuel or bulk lubricating Basic Entry: 1. Place of bunkering 2. Time of bunkering

24 Page: 24 of Type and quantity of fuel oil and identity of tanks (state quantity added, in tons and total content of tanks) 4. Type and quantity of lubricating oil and identity of tanks (state quantity added, in tons and total content of tanks). Bunkering fuel oil 02-Jun-2013 H 26.1 At Singapore Anchorage 26.2 Started 02-Jun-2013, 09:00 / Finished 02-Jun-2013, 14: MT of ISO 8217 RMG 380, 3.5% sulphur Bunkered tanks Tank identity / quantity added / Retained in the tank 26.3 No.1 F.O (P) Tank /600.8MT /620.5MT No.1 F.O (S) Tank /590.8MT /610.4MT No.2 F.O (P) Tank /550.8MT /580.3MT No.2 F.O (S) Tank /567.8MT /585.3MT Engineer Sign Chief Notes: 1. Start and finish time shown above should match with the bunker delivery note. 2. The total quantity loaded should also match with the quantity shown on the bunker

25 Page: 25 of 55 delivery note. 3. In case you have taken diesel oil also, please make a complete separate entry as you will have a separate bunker delivery note for diesel oil. (Loading in bulk) Bunkering lubricating oil 02-Jun-2013 H 26.1 At Singapore 26.2 Started 02-Jun-2013, 07:00 / Finished 02-Jun-2013, 08:00 L O Grade 1, 9.1 MT Tank identity / quantity added / Retained in the tank 26.4 M.E. L.O. storage tank / 9.1 / 14.1 MT L O Grade 2, 4.9 MT Tank identity / quantity added / Retained in the tank A.E. L.O. storage tank / 4.9 / 7.5 MT Sign Chief Engineer Notes: 1. All the different grades of bulk lubricating oil received can be recorded in a single entry. I. The quantity has to be entered in metric tons, therefore multiply the volume of the lube oil with the specific gravity. (Refer to your lube oil supplier manual) in order to get the metric tons (MT) J. Additional operation procedures and general remarks Other necessary jobs and matters which should be recorded to ORB Items such as maintenance of bilge separators and operational test for oil content monitor which are equipment entered on the IOPP Certificate Supplement should be recorded, specifically on how they were carried out. (However, it excludes contents related with the daily maintenance such as cleaning of bilge suction strainers)

26 Page: 26 of 55 There are no codes for specific tasks, so record must be clear and to the point. Refer to the sample entries below for more details. a. Maintenance of Oily bilge water separators (OWS) 02-Jun-2013 I Oil water separator opened and cleaned as per makers Instruction manual. Second stage Coalescer Filter(s) renewed. Start 09:00hrs. Finished 12:00 hrs.utctime &UTCdate as per OCM. Sign Chief Engineer b. OWS Alarm weekly testing entry in ORB 10-July I OWS weekly test of 15ppm alarm carried out. Signed: Officer-in-charge, Name & Rank) dd-monyyyy c. Replacement of OCM unit memory card 02-Jun-2013 I Replacement of OCM unit memory card. Since the present memory card memory capacity is full. Started 1000hrs Finished 1100hrs. UTCtime

27 Page: 27 of 55 &UTCdate as per OCM. Sign Chief Engineer d. Replacement of parts used in waste oil incinerators 02-Jun-2013 I Incinerator Exhaust Gas Outlet High Temperature Shutdown Switch renewed Started 09:20/ Finished 10:00. Sign Chief Engineer e. Entry pertaining to an earlier missed operational entry 01-Jun-2013 I Entry pertaining to an earlier missed operational entry (1) 05-Jun-2013 (2) C 12.2 X m³ sludge from SLUDGE TANK, Retained 0.1 m³ To WASTE OIL TANK, retained 1.6 m³ Sign duty engineer (1) (Name and Rank) Sign Chief Engineer Sign duty engineer (2) (Name and Rank)

28 Page: 28 of 55 Sign Chief Engineer Notes: 1. Date (1) to be the date of the original operation. 2. Date (2) to be the current date; i.e. the date the entry is made. 3. Sign (1) Signature of Officer supposed to make original entry. [If the duty engineer who has missed the entry has signed off, signature of Chief Engineer is enough for recording a missed entry. If the duty engineer who has missed the entry is still on board, he can make the entry]. 4. Sign (2) Signature of Officer making missed entry. d. De-bunkering of Fuel oil 05-Jun-2013 I 400.0MT of IFO 380cst Fuel Oil with 5% Sulphur Debunkered from F.O.Port tank. TO M.T.FREE OIL Now retained 15.0MT Start 12:00 hrs. Stop 18:00hrs. Sign duty engineer (2) (Name and Rank) Sign Chief Engineer Note: Include receipt & certificate for amount & type of fuel oil de-bunkered. f. Correction of UTC timing error in 15 ppm Oil content Monitor 02-Jun-2013 I 15ppm oil content monitor clock noted to be offset From UTC timing by 01hr 22minutes.

29 Page: 29 of 55 At UTC timf hh:mm the corresponding OCM time Was hh:mm.ocm clock has now been synchronized. Sign Chief Engineer OIL RECORD BOOK Part II

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31 Page: 31 of 55 Items to be recorded in the ORB and sample entries a. Loading of Oil Cargo one loading port 05-Jun-2013 A 1 RastunuraBerth 13 oil terminal Saudi Arabia. A 2 A 3 Arabian Light Crude Oil 1P,1S,2P,2S, 3P,3S, 4P,4S, 5P,5S, 6P,6S, Slop P & S. Total quantity loaded 108, m³ at 15 C. Total content of Tanks 108,000.0 m³ Sign Officer in charge (Name and Rank) Sign Chief Officer Notes: 1. The quantities should be recorded in accordance with the ship`s ullage report in cubic 15 Deg C 2. Quantity loaded : Total Calculated Volume(TCV) Onboard Quantity(OBQ). 3. Total contents of tank ; Total Calculated Volume(TCV). 4. The type of oil loaded should be as per Appendix I`List of oils `to Annex of Marpol. b. Loading of Oil Cargo multiple loading port 05-Jun-2013 A 1 Oil terminal XXXX A 2 Crude Oil 2C,4C,5P,5S,Slop tk P, A 3 Total quantity loaded m³ at 15 C. Total content of Tanks m³ at 15 C Sign Officer in charge (Name and Rank) Sign Chief Officer 07-Jun-2013 A 1 Oil terminal YYYY

32 Page: 32 of 55 2 Crude Oil 1P,1S,3P,3S,5C,Slop tank S. 3 Total quantity loaded m³ at 15 C. Total content of Tanks m³ at 15 C Sign Officer in charge (Name and Rank) Sign Chief Officer 09-Jun-2013 A 1 Oil terminal ZZZZ 2 Crude Oil 1C,3C,2P,2S,4P and 4S. 3 Total quantity loaded m³ at 15 C. Total content of Tanks m³ at 15 C Sign Officer in charge (Name and Rank) Sign Chief Officer In case of multi-grade loading, if the loading operation has not completed then only one entry may be made on final completion. However separate entries for each grade may be made if the loading of each grade is treated as an individual operation. In this case proper chronology of the operations is to be maintained. c. Internal Transfer of Oil Cargo During Voyage 06-Jun-2013 B 4.1 From Slop Tank S B 4.2 To COT 1P tank 1000 m³ Transferred,, Total quantity of tank COT 1P=9000 m³, ³ B 5 Now Retained 7000 m 3 Sign duty officer(name and Rank) Sign Chief officer Notes: 1. All quantities should be recorded consistently and as far as possible in cubic 15 Deg C.

33 Page: 33 of If any cargo has been internally transferred in Port during Loading or discharging operations, this is treated as part of Loading or Discharging operation and Code B entry is not required to be made. 3. If internal transfer has taken place before commencement or after completion of an operation then it is considered as during voyage and this Code is then applicable.

34 Page: 34 of 55 d. Unloading of Oil Cargo 10-Jun-2013 C 6 Kire,Japan XX terminal dock3 C 7 COT 1P/S-2P/S-3P/S-4P/S-5P/S-6P/S-SLOP P/S C 8 No, 3P-10 m³ non-liquid and SLOP S- 10 m³ nonliquid. Sign duty officer(name and Rank) Sign Chief officer Note: Item 8 to show if any unpumpable residue retained (as ROB), tank-wise. e. Crude Oil Washing (Cow Tankers Only) 10-Jun-2013 D 9 Kire,Japan XX terminal dock3 10 COT 1P LT (----Z) 13 Single stage bottom wash X kg/cm L/T (----Z) 16 Dipping with closed type Sounding rod. 17 N/A Sign duty officer(name and Rank) Sign Chief officer

35 Page: 35 of Jun-2013 D 9 Kire,Japan XX terminal dock3 10 COT 1S LT (----Z) 13 Single stage bottom wash X kg/cm L/T (----Z) 16 Dipping with closed type Sounding rod. 17 N/A Sign duty officer(name and Rank) Sign Chief Officer 12-Jun-2013 D 9 AT SEA, LAT LONG. 10 COT 4C LT (----Z) 13 Single stage bottom wash X kg/cm L/T (----Z) 16 Dipping with closed type Sounding rod. 17 N/A Sign duty officer(name and Rank) Sign Chief Officer Notes:

36 Page: 36 of Individual entries for EACH crude oil washed tank is required. 2. Enter ship s position under code D, Item 9 as LAT: LONG.,if COW operations carried out at Sea. 3. When individual tanks have more machines than can be operated simultaneously, as described in the Operations and Equipment manual, then the section being crude oil washed should be identified, e.g. No.2. Center, forward section. 4. If multi-stage method of crude oil washing is employed then the vertical arcs covered by the machines and number of passes should be mentioned. 5. If crude oil washing program is not in accordance with the Operations and Equipment manual then the reasons must be given under Remarks. 6. Hand hosing or chemical cleaning, if carried out, must be noted separately (Code G). 7. Irrespective of the fact that Crude Oil washing is carried out at the last stage of the discharge operation, COW entries must be shown AFTER Discharging operations, i.e. Code C entries must be made before Code D. g. Cleaning of Cargo Tanks 10-Jun-2014 G 27 COT 5 PORT G 28 Start Lat: xx xx N Lon: xx xx W Stop Lat: xx xxn Lon: xxx xx W G 29 8 hours G 30 Fixed machine washing with cold sea water

37 Page: 37 of 55 G 31.2 Slop Port, quantity transferred 500 m³ / Total quantity 500 m 3 Sign duty Officer (Name and Rank) Sign Chief Officer Notes: 1. Hand hosing or chemical cleaning, if carried out, must be noted separately (Code G). 2. Ship Master s should obtain from the operator of the reception facilities, which includes barges and tank trucks, a receipt or certificate detailing the quantity of tank washings, dirty ballast, residues or oily mixtures transferred, together with the time and date of the transfer. This receipt or certificate, if attached to the Oil record Book Part II, may aid the Master in proving that his ship was not involved in an alleged pollution incident. The receipt or certificate should be kept together with the Oil Record Book II. 3. This Code and Item 31.2 to be used if the washing of a tank (3P in case above) is transferred to any other cargo tank. If the washing is transferred directly after washing to shore reception facilities then Item 31.1 to be used. If 3P washing is transferred to Slop tank above entry is correct. Later if Slop tank is transferred to shore reception facilities then additional entry with Code J should be used. h. Discharge of Dirty Ballast 12-Jun-2014 H 32 COT 2P cargo tank H 33 Start Lat: xx xx N Lon: xxxxx W H 34 Stop Lat: xx xx N Lon: xxx xx W H m³ H kts H 37 Yes

38 Page: 38 of 55 H 38 Yes, Visual Lookout H m³ to Slop Port H 40 N/A Sign duty officer(name and Rank) Sign Chief Officer Note: 1. ODMCS timings & flow rate should tally with the quantity of ballast pumped out. 2. The ship speed recorded in 36 should correspond to the distance between the positions Recorded under items 33 and 34 and the relevant time duration from the same recordings. i. Discharge of Water from Slop Tanks into the Sea 12-Jun-2014 I 41 Slop Port I hours I 43 N/A I 44 Start at xxx L/T (xxxxz) Lat: 23 45N Lon W I mtr I mtr I m³ at 85 m³/hr I m³ at 95 m³/hr I 49 Stop at xxxx L/T (xxxxz) Lat: xx xxn Lon: xx xxw I 50 Yes, but manual input for flow meter used due to flowmeter failure. I mtr

39 Page: 39 of 55 I kts I 53 Yes I 54 Yes Sign duty officer(name and Rank) officer Sign Chief Notes: 1. Allow at least 36hrs.for settling in item I/42, if possible. 2. Emulsification is included in oil and only clear indication of level of water by gauge (usually audible) should be entered in 46. On some occasions due to poor settling a thicker layer of emulsification is observed which should be treated as oil. 3. ODMCS print out showing pumping time in operation, flow rate and pump capacity should match the entries, including slow down rate. 4. Item (43) is to be used in case part discharge to sea, has taken place on different occasions. 5. Quantity prior discharge, Quantity discharged and Quantity remaining in the tank must tally. 6. Item No. 50 is shown as an example in case flow meter is erratic at low flow rates in automatic mode. j. Collection, Transfer and disposal of Residues and Oily Mixtures not Otherwise Dealt With a. Disposal to Reception facility 12-Jun-2014 J 55 Slop Port J m³ disposed of; Nil retained

40 J 57.1 Page: 40 of 55 Slop barge m.t.synergy at Singapore anchorage m³ Sign duty officer(name and Rank) Sign Chief Officer J m³ disposed of; Nil retained J 56 Slop S Transferred to COT 4P; J 57.3 Quantity transferred m³; Total quantity in COT 4P m³ Sign duty officer(name and Rank) Sign Chief Officer Notes: 1. Receipts from reception facilities, i.e. terminal, barges, tank trucks, etc., must detail a description and the disposed quantity together with time and date of the transfer. 2. This receipt is to be attached to the oil record book. 3. All quantities should be in cubic meters. 4. Load-on-top procedures to be recorded using code b. Transfer of oily water from forward store to slop tank 12-Jun-2014 J 55 Oily water from forward store bilges J m³, retained nil J 57.3 To slop (P, 10.2 m³, retained 35.3 m³) Sign duty officer(name and Rank) Sign Chief Officer

41 Page: 41 of 55 c. Transfer of oily water from Bilge Holding tank to Slop tank 12-Jun-2014 J 55 ERm Bilge Holding Tank J 56 ERm Bilge Holding Tank- 3.3 m³, Nil Retained J 57.3 To Slop Stbd, 4.5 m³, Retained 36.7 m³ Sign duty officer(name and Rank) Sign Chief Officer Notes: 1. Transfer of engine room bilges to cargo slop tanks is only permitted where the suitable connection (as noted in the ship's IOPP certificate) is available except in exceptional circumstances such as failure of the bilge separating equipment when approval to be obtained from Flag State through the Company. This entry should correspond to an equivalent entry in the Oil record Book Part I under Code C & D. 2. All quantities should be in cubic meters. k. Discharge of Clean Ballast Contained in Cargo Tanks 16-Jun-2014 K 58 Start Lat: xx xxn Lon: xxx xxw K 59 3 C cargo tank K 60 Yes K 61 Stop Lat: xx xxn Lon: xxx xxw K 62 Yes Sign duty officer(name and Rank) Sign Chief Officer

42 Page: 42 of 55 Notes: 1. Ship Master s should obtain from the operator of the reception facilities, which includes barges and tank trucks, a receipt or certificate detailing the quantity of tank washings, dirty ballast, residues or oily mixtures transferred, together with the time and date of the transfer. This receipt or certificate, if attached to the Oil record Book Part II, may aid the Master in proving that his ship was not involved in an alleged pollution incident. 2. The receipt or certificate should be kept together with the Oil Record Book II. m. Condition of Oil Discharge Monitoring & Control system a. Failure of ODME 16-Jun-2014 M L/T (0245Z) M 71 Unknown M 72 Failure of ODMCS flow meter. Sign duty officer(name and Rank) Sign Chief Officer Notes: 1. This entry is to be made immediately following failure of the ODME In cases where there has been a failure of certain associated parts of the ODME, but not of the actual ODMCS itself (ie manual inputs of speed and/or flow has been possible), this is to be clearly mentioned in the ORB. The office is to be advised of the circumstances under which an ODME is used with manual inputs. 2. Once the ODMCS is repaired an entry is to be made using Code M Item 71.

43 Page: 43 of 55 b. Repair of ODME 16-Jun-2014 M L/T (0245Z) M L/T (0800Z) Sign duty officer(name and Rank) Sign Chief Officer n. Accidental or Other Exceptional Discharge of Oil 18-Jun-2014 N L/T (1550Z) N 74 AT XYZ N m3,Arabian Light crude N 76 Oil spill on deck occurred during final stages of loading withsubsequent oil escaping overboard through unsecured drainscupper. Sign duty officer(name and Rank) Sign Chief Officer Notes: 1. This entry is necessary only if there is a discharge of oil into the sea. 2. An entry is not required for cases where a loss of containment has been fully contained onboard. 3. All quantities should be in cubic meters.

44 Page: 44 of 55 o. Additional Operational Procedures and general a. Operational test of the ODMCS 18-Jun-2014 O Oil discharge monitoring equipment has been tested and found in good working order. Sign duty officer(name and Rank) Sign Chief Officer 18-Jun-2014 O Taking in sea water in to Slop tank for tank cleaning. Quantity X.Xm3 Sign duty officer (Name and Rank) Sign Chief officer b. Entry pertaining to an earlier missed operational entry 02-Jan-2011 (1) O Entry pertaining to an earlier missed operational entry 05-Jan-2011 D 9 MISHUMA,JAPAN,TERMINAL 2

45 Page: 45 of 55 (2) 10 COT 1P LT 13 Single stage bottom wash XI kg/cm L/T 16 Sounding rod / Eductor Suction Sign duty officer(1) (Name and Rank) Sign Chief Officer Sign duty officer(2) (Name and Rank) Sign Chief Officer Notes: 1. Date (1) to be the date of the original operation 2. Date (2) to be the current date; i.e. the date the entry is made 3. Sign (1) Signature of Officer supposed to make original entry. [If the duty officer who has missed the entry has signed off, signature of Chief Officer is enough for recording a missed entry. If the duty officer who has missed the entry is still on board, he can make the entry] 4. Sign (2) Signature of Officer making missed entry

46 Page: 46 of 55 OIL RECORD BOOK Part III Guideline Panama oil record book Entries regarding Annex VI requirements Sample entries made with codes and items numbers based on guidelines given in Panama Oil Record Book.

47 Page: 47 of 55 Sample entries A. Ozone Depleting Substances: The following are the examples of entries required to be made with respect to Ozone depleting substances. 1. Recharge of equipment containing ozone depleting substances 01-Jun-2014 PART III-A 1.1 X KG R22 charged in ACC.A/Cond.Plant at positionlat: XX N Lon: XXX W Sign duty engineer(name and Rank) Sign Chief Engineer 2. Repair or maintenance of equipment containing ozone depleting substances 01-Jun-2014 PART III-A 1.2 Provision Refrigeration Compressor No. 1 overhauled atpositionlat: XX 48N Lon: XX 35 W Sign duty engineer(name and Rank) Sign Chief Engineer 3. Discharge of ozone depleting substances to the atmosphere: 3.1 Deliberate

48 Page: 48 of Jun-2014 PART III-A X Kg R22 released to atmosphere while dismantlingprovision Refrigeration Compressor No 1 at positionlat: XX N Lon: XX W Sign duty engineer(name and Rank) Sign Chief Engineer 3.2 Non-Delibrate 01-Jun-2014 PART III-A X Kg R22 leaked from cracked piping in Air ConditioningPlant at position Lat: XX N Lon: XX W Sign duty engineer(name and Rank) Sign Chief Engineer 4. Discharge of ozone depleting substances to land based reception facilities 01-Jun-2014 PART III-A 1.4 X Kg R22 recovered from provision Refrigeration Plant landed at XXXXX Sign duty engineer(name and Rank) Sign Chief Engineer Note: The above entry is required when refrigerant is recovered from the system.

49 Page: 49 of Jun-2014 PART III-A 1.4 One bottle containing 50 Kg R22 landed at XXX due to leaking bottle Sign duty engineer(name and Rank) Sign Chief Engineer Note: The above entry is required when an existing bottle is being landed for any reason whatsoever. 01-Jun-2014 PART III-A bottles containing 100kg R22 landed at XXXX as System has been replaced with R134A. Sign duty engineer(name and Rank) Sign Chief Engineer Note: The above entry is required when an existing bottle is being landed for any reason whatsoever. 5. Supply of ozone depleting substances to the ship 01-Jun-2014 PART III-A Kg R 22 received at XXX Sign duty engineer(name and Rank) Sign Chief Engineer

50 Page: 50 of 55 Note that ships using refrigerant gases with 0 (zero) ozone depleting potential (ODP), need not make any entry under code A, because they will not be considered as ozone depleting substances (ODS). Therefore, halon free vessels using only HFCs (e.g. R-134A, R-404A etc.) as refrigerants, any entry under code A is not required. (Marpol Annex VI Reg-3 and Reg-12 may be referred for further details.) B. Sulphur Oxides (So x ) (after every bunkering operation) The following entry shall be made in the ORB after every fuel oil bunkering operation. If more than one type of fuel is received, one entry shall be made for each type of fuel. 01-Jun-2014 Position of the Vessel, Lat. PART III-B 2 Long.. Type of the Fuel RMG _ 380 A.P.I density (@ 15deg C) Kg/ c m³ Sulphur Content 4.0 % (m/m) Sign duty engineer(name and Rank) Sign Chief Engineer Note: The above oil entry is to be made in addition to the entry required for bunkering (fuel oil and bulk lubricating oil) under Oil Record Book part 1, Code H. The following entry is to be made when ship enters Emission Control Area (ECA) 01-Jun-2014 PART III-B 3 Sulphur content of fuel used does not exceed 0.1% (m/m)

51 Page: 51 of 55 Switching over procedure complied with and recorded Fuel oil tank 2(p)-400 m³, Sulphur content 0.1% (m/m)date-01-jan-2015 Time- 10:00 hrs. Position -. Sign duty engineer(name and Rank) Sign Chief Engineer Notes: The vessel must develop its own procedure for fuel oil change over while entering ECA, detailing the method adopted (duplication of tanks or flushing method).this switching procedure must be approved by company and the available with the C/E. The following entry to be made when the ship comes out of ECA 01-Jun-2014 PART III-B 3 Fuel has been changed over to high Sulphur and recorded Fuel oil tank 2(p)-370 m³, Sulphur content0.1%(m/m)date-xx-jan-2015 Time- 18:00 hrs. Position -. Sign duty engineer(name and Rank) Sign Chief Engineer Notes: The above entry will serve as evidence that the vessel was on low Sulphur fuel while transiting in ECA and as changed over back to high Sulphur fuel only after leaving ECA. Consumption of low Sulphur fuel within ECA can easily be found by comparing the ROBs of LSFO while entering and exiting the ECA.

52 Page: 52 of 55 The above two entries will also serve as a Chronological history of fuel switching over from high Sulphur to low sulphur and vice-versa. C. Volatile Organic compounds (apply for tankers only) The following entry shall be made in the ORB after cargo operation where volatile organic compound has been discharged ashore. 01-Jun-2014 PART III-C 4 Position -.. Port name-shell terminal, San Francisco Sign duty engineer(name and Rank) Sign Chief Engineer D. Incinerator on board (entry every time when incinerator operated): This entry is to the entry required for incineration under Oil Record Book part-i, code C. Different possibilities exist and the sample entries are given below for all the possible cases. Case I Incinerator fitted onboard with Oxygen meter and combustion chamber exhaust temperature meter 01-Jun-2014 PART III-D 5 Position Average of Oxygen 7% 7 Exhaust temp (combustion chamber)- 270 deg C Sign duty engineer(name and Rank) Sign Chief Engineer

53 Page: 53 of 55 Note: When the incinerator is equipped with O2 monitor and equipped with thermometer for exhaust gas temperature, please ensure that the actual values observed during incinerator operation are recorded under 6 and 7.

54 Page: 54 of 55 Case II Incinerator was installed before Jan 1, 2000 and is not fitted with Oxygen meter and Combustion Chamber exhaust temp under meter. 01-Jun-2014 PART III-D 5 Position N /A 7 N/A Sign duty engineer(name and Rank) Sign Chief Engineer Notes: 1. Oxygen content For the incinerator installed before Jan. 1, 2000 and equipped with O2 monitor, O2 reading is to be recorded. However, if the incinerator is not equipped with O2 monitor, there is no need to record. 2. Exhaust gas temperature Record the data for the incinerator installed before Jan. 1, 2000 and equipped with thermometer. There is no need record data, if the incinerator is not equipped with thermometer. 3. Position - Write the position of the vessel when the incinerator was started. Case III For incinerator installed after Jan 1, 2000 and not fitted with oxygen meter and combustion chamber exhaust temperature meter 01-Jun-2014 PART 5 Position -..

55 Page: 55 of 55 III-D IMO type approval number IMO type approval number Sign duty engineer(name and Rank) Sign Chief Engineer Or 01-Jun-2014 PART III-D 5 Position -.. Refer attached certification Refer attached certification Sign duty engineer(name and Rank) Sign Chief Engineer Notes: 1. Oxygen content For the incinerator installed after Jan. 1, 2000 and equipped with O2 monitor, its reading shall be recorded. For the incinerator not equipped with O2 monitor, data provided in the certification to be recorded (confirm by certification) 2. Exhaust gas temperature For the incinerator installed after Jan. 1, 2000 and equipped with thermometer, exhaust gas temperature is to be recorded. However, if the incinerator is not equipped with thermometer, record data as in the certification (Check and confirm by certification). 3. If you have certification of incinerator issued by class survey, you should attach the certification to the ORB and you can record refer attached certification only.