INCOMING INSPECTION DELEGATION GUIDELINES FOR ALENIA SUPPLIERS PROGRAM: ALL

Transcription

1 INCOMING INSPECTION DELEGATION GUIDELINES FOR ALENIA SUPPLIERS PROGRAM: ALL THE CONTENT OF THIS DOCUMENT IS THE PROPERTY OF ALENIA AERONAUTICA S.p.A. THIS DOCUMENT IS SUPPLIED IN CONFIDENCE AND COMMERCIAL SECURITY ON ITS CONTENTS MUST BE MAINTAINED. IT MUST NOT BE USED FOR ANY PURPOSE OTHER THAN THAT FOR WHICH IT IS SUPPLIED NOR THE INFORMATION CONTAINED IN IT MAY BE DISCLOSED TO UNAUTHORIZED PERSONS. IT MAY NOT BE REPRODUCED IN WHOLE OR IN PART WITHOUT PERMISSION IN WRITING FROM ALENIA AERONAUTICA S.p.A. 1 / 11

2 MODIFICATION DESCRIPTION Una Società Finmeccanica REVISION DATE MODIFIED PAGES VALIDATION - October 2002 First Release. See cover page Note: This document replace QPRA/97.512A5 Rev.2 and IAY G 08A procedure - September 2004 New revision according to IAY G05C. See cover page 2 / 11

3 INDEX Una Società Finmeccanica 1. APPLICABILITY 2. PURPOSE 3. REFERENCES 4. DEFINITIONS 5. PROCEDURE 3 / 11

4 1. APPLICABILITY The ALENIA Incoming Inspection Delegation (I.I.D.) procedure is applicable for the following suppliers category: - Subcontractors - Raw material and standard producers - Distributors/Stockists - Equipment suppliers The candidate supplier shall be authorised by Alenia as the opportunity and convenience to implement the Incoming Inspection Delegation for the relevant products. 2. PURPOSE The purpose of this document is to define the guideline to be implemented by Alenia Supplier in order to achieve the Incoming Inspection Delegation (IID) for products supplied to Alenia. The main activities are the following: 1. Selection of the products and related suppliers to which IID may be authorised. 2. Definition, in Delegated Quality Control Plan (DQCP), of the inspection tasks to be performed for each product. 3. Definition of additional quality requirements to be added in the contract. 4. Appointment of the Customer Co-ordinators and definition of their role and responsibilities. 5. Definition of the conditions for IID authorisation withdrawal/renewal. 6. Definition of the activities assigned to Alenia receiving personnel. 7. Alenia authorisation to act as customer co-ordinator to implement DQCP. 8. Activation of the IID. Details for these activities are given at par. 5.1 to 5.8. This document provides additional requirements to IAY G05 C and its subsequent revision. 3. REFERENCES - AS/EN 9100 Aerospace series Quality Management Systems - Requirements (based on ISO 9001:2000) - AS/EN 9120 Aerospace series - Quality Management Systems Requirements For Stockist Distributors. - AQAP 2110 NATO quality assurance requirements for design, development and production - AER.Q 110 D.G.C.A.A.A.S Quality assurance requirements concerning the design, the development and the production - IAY G 05 Alenia External Operative Procedure Quality Management System Requirements For Suppliers 4 / 11

5 4. DEFINITIONS 4.1 INCOMING INSPECTION DELEGATION (I.I.D.) For the purpose of this document, for Incoming Inspection Delegation is intended the authorization released by Alenia Aeronautica S.p.A. to a Supplier to provide specified products which will not be subjected to incoming inspection by Alenia Aeronautica S.p.A. This inspections, included in the Delegated Quality Control Plan are delegated to the supplier and are certified by an Alenia approved Customer Co-ordinator. 4.2 MAJOR DEFECT AND MINOR DEFECT Major Defect: Minor Defect: concern product significant technical characteristics and performance concern characteristics such as documentation, identification, packaging, etc. 4.3 CUSTOMER COORDINATOR Supplier Quality Control personnel approved by Alenia. He is the responsible of the inspections listed in the Delegated Quality Control Plan and he shall assure compliance with contractual quality requirements necessary to maintain I.I.D. 4.4 SOURCE INSPECTION Inspection activity performed by an Alenia source inspector at supplier facility. 4.5 SOURCE INSPECTOR Alenia personnel responsible to perform inspection activity at the supplier facility. 5 / 11

6 5.0 PROCEDURE 5.1 SUPPLIERS/PRODUCTS SELECTION FOR IID ACTIVATION Alenia Procurement and Quality Departments identify the suppliers and related products for which the Incoming Inspection Delegation (IID) may be authorised. Engineering Department participate to this activity for the equipments. Alenia Quality department evaluates the candidate supplier on the basis of its Quality System and of historical data for the furnished product quality level. Hence, IID cannot be authorised in case of products procurement where no sufficient data are available to assess the quality level. The following criteria are applied for this task to all products: a) No significant irregularities (lack of product certifications evidences, documents signed by not authorised personnel, etc.) must have been found within at least the previous 6 months also included anomalies not related to product quality such as availability/completeness of documentation, containers marking and labelling, etc. b) The Supplier Quality System has been evaluated and approved by Alenia. There must be not pending corrective actions. c) The production processes are performed in compliance with the applicable rules and requirements and are under control. All special processes must be qualified. d) No constraints are imposed by customers and/or airworthiness authority. Hereafter are defined specific product criteria: RAW MATERIAL AND STANDARD - Each candidate supplier/product couple have not been affected by significant rejects (i.e. special processes not performed or not qualified, laboratory test not performed, dimensional check failure, etc.) within the previous 20 batches supplied and in any case within the previous 2 years. - Supplier is included in the product QPL (when applicable) or equivalent Customer document SUBCONTRACTED PARTS/ASSY - Products have been submitted to first article inspection (FAI) with no action pending. 6 / 11

7 EQUIPMENTS - The equipment Declaration of Design and Performance (DDP) and/or Technical Standard Orders (TSO) shall be available before starting IID procedure. - The equipment is with high in service reliability. - Acceptance Test Procedure (ATP) has been approved by Alenia engineering. - Functional ground tests permit the verification of equipment operation - The equipment should not pass trough Alenia laboratory to undergo to software installation, settings, or acceptance incoming inspection. 5.2 DELEGATED QUALITY CONTROL PLAN (DQCP) For each product purchased from a supplier that is considered suitable for the Alenia IID project, the technical content of any additional specific inspection required to the supplier must be properly defined. Such additional specific inspection must be included in a Delegated Quality Control Plan (DQCP), agreed between Alenia and candidate supplier, and finally approved by Alenia. The specific inspections to be delegated to the supplier are defined, for each product, through an assessment of the current Alenia Receiving Control Plans identifying all those activities that can be delegated. The delegated activities, included in the Delegated Quality Control Plan (DQCP), must regard at least: 1. Checks related to the documentation (i.e.: Conformity Certificates, Test reports, etc.) 2. Dimensional checks 3. Laboratory tests 4. Other checks (i.e.: visual inspections, weight, NDI, special processes, etc.) Each performed inspection included in the DQCP, must be duly documented leaving no doubts or personnel interpretation. The approved DQCP s must be referenced in the additional Quality Requirements included in the Contract (see par. 5.3). 7 / 11

8 5.3 ADDITIONAL QUALITY REQUIREMENTS TO BE INCLUDED IN THE CONTRACT In order to get the IID authorisation; the supplier must accept any eventual contractual clause(s) identified jointly by Alenia Quality and Procurement Departments. These shall be recorded in the additional Quality Requirements within the Contract(s) for the part concerning incoming inspection delegation authorisation. The contracts must include at least the following clauses: a) Quality Rating agreement The Quality Rating value to be maintained by the supplier shall be included in the contract. b) Authorisation Withdrawal If supplier actual Quality Rating should be lower than the agreed value, the supplier within 30 days by the official Alenia request, shall refer about problem statement, immediate corrective action, immediate corrective action effectiveness, root cause and root cause corrective action/effectiveness, corrective action verification plan and follow up. When requested by Alenia, First Article Inspection may be repeated. Alenia source inspection and/or Alenia unscheduled audit may be necessary. In case Alenia is forced to revoke/suspend IID authorisation for the particular seriousness of the events, the whole agreement for incoming inspection delegation and just in time supplies shall be revised as defined by Alenia Purchasing Department. c) Alenia Quality Control Rejection In case of rejection for which responsibility is agreed to be on the supplier, the materials costs and the costs incurred to by Alenia (i.e.: man-hours, etc.), up to rejecting the item on the assy, will be defined by Alenia Purchasing Department. d) Customer Co-ordinators (Supplier) It is the supplier duty to comply with this document concerning selection, training, roles and responsibilities of the Customer Co-ordinators (see par. 5.4). Such activity must be regulated by supplier s internal procedures approved by Alenia. If these procedures are to be modified, Alenia shall be immediately notified for review and approval. 8 / 11

9 e) Delegated Quality Control Plan (DQCP) It is the supplier s duty to validate, for each delivered item, the approved DQCP included in the contracts and maintain objective evidence. f) Laboratory Tests Where applicable, is supplier responsibility to assure that every laboratory test included in the approved DQCP (for any specific item before delivery), is performed using agreed method and frequency. The Laboratory facility used to perform DQCP tests (according to agreed method and frequency) shall be accepted or approved by Alenia and indicated in the Supplier internal IID management procedure. For Distributor/Stockist, laboratory tests shall be performed with a sampling plan and an inspection plan approved by Alenia. g) Surveillance Right Supplier shall allow Alenia and its customers/authorities the right of access in its Plants and used Laboratory to perform scheduled/unscheduled audit. h) Documentation Filing and Availability It is supplier s responsibility to keep a file reserved to the Alenia IID documentation, for at least 10 years. After this period the supplier must ask for Alenia authorisation before disposal. Documents will be provided to Alenia on call, within 24 hours but not later than two working days from receipt of request. Such clause is particularly important when the product s documentation filing and management is one of the specific inspections required to the supplier (i.e.: products shipped without certification documentation). In particular supplier will keep a file of all certification documents such as Certificate of Conformity, Test Reports, Delegated Quality Control Plan validated by the approved customer s coordinator, Source Certificate, Source Test Reports (as applicable). i) Product/Documentation Traceability It is supplier s responsibility to enforce a system to ensure correlation among each item shipped and its own documentation, even for not serialised items. j) Configuration Control Any change in the required configuration shall be submitted to Alenia engineering for approval before product delivery. 9 / 11

10 k) Delivery Documentation Supplier shall assure that every delivered product is adequately packed, labelled and marked with the stamp of approved customer s coordinator as defined in the Supplier s IID management internal procedure approved by Alenia. Traceability between DQCP validated by the approved customer s coordinator and relevant shipping documents shall be assured. l) Double Check Alenia delegated Supplier s laboratory tests validity must be verified periodically. Hence it s supplier responsibility to sample production destined to Alenia every 12 months in order to perform Chemical and Physical/Mechanical tests at Alenia laboratory. 5.4 CUSTOMER S COORDINATOR Alenia approves the candidate Customer Co-ordinator appointed by the supplier in accordance with its procedure under the following guidelines: a) Candidate s curriculum assessment. The candidate must demonstrate four years Quality Control experience of which at least two for the particular product or as otherwise agreed with Alenia. b) Contract s Quality requirements, Roles and Responsibilities knowledge, including: all inspections contained within the DQCP applicable to the contract. authorisation withdrawal procedure supplementary laboratory test requirements. documentation filing and retrieval requirements. product/documentation traceability requirements. c) Evidence that the candidate holds a controlled inspection stamp. d) Provide Alenia with supplier s quality indicators for the specific delivered product. 10 / 11

11 5.5 SURVEILLANCE The surveillance will be established on the basis of the following two aspects: a) Periodical adequacy assessment of the Customer Co-ordinator activities through data collection of all eventual minor defects of the material received at Alenia (such as scratch, etc.) and/or dedicated on site audit. b) Product quality assessment via the monitoring of specific quality rating based on Supplier performance. c) The supplier must maintain a product s quality rating not below the one agreed with Alenia. d) Double Checks. 5.6 ACTIVITIES DELEGATED TO THE ALENIA RECEIVING UNIT The activities required for the products acceptance are limited to the verification that both the product and the related shipping documentation are duly stamped by the customer coordinator s. A list of approved Alenia Customer s Co-ordinator with relevant stamps must be available on site. Alenia Quality Control will maintain responsibility for the management of non conforming materials (including non conformities discovered after incoming inspection). 5.7 AUTHORISATION TO PERFORM DELEGATED QUALITY CONTROL PLAN Once completed the activities listed under par. 5.1 to 5.5, Alenia Purchasing Department with the support of Quality Control and Suppliers Quality Unit will authorise the Customer Co-ordinator to perform the specific inspections (DQCP) required by contract and to certify them with the inspection stamp. 5.8 IID ACTIVATION Once completed the activities listed in par. 5.1 to 5.7 the IID process can be started. However it is always Alenia Quality Control s duty to formalise any product rejection. 11 / 11